Job Description

The Treasury Analyst is a specialized role with several focused areas on the Finance Team within Treasury, including technology and software integrations related to banking and investment services, defined contribution plans, reviewing, processing, and managing payroll payments that occur outside of the standard payroll cycle. This includes handling manual checks and other unique requests that fall outside the typical payroll schedule. The analyst ensures the accuracy, timeliness, and compliance of these off-cycle payments, coordinating with Boston Public Schools (BPS), Human Resources (HR), Finance, and management teams to resolve any discrepancies or special pay issues. Additionally, they are responsible for designing, implementing, and tracking detailed records and reports related to off-cycle payroll activities. This role is important for the continued growth and efficiency of the Treasury Department and will report to the Director of Finance.

Responsibilities

• Verify documentation, approval signatures, and other supporting materials to ensure the requested off-cycle payment is accurate and authorized.
• Analyze payment requests to align with City policies, regulations, and payroll guidelines.
• Work closely with BPS, HR, General Services, and Auditing teams to identify and resolve discrepancies in off-cycle check requests, ensuring accuracy in employee payment data.
• Perform complex calculations for off-cycle payments, including applicable deductions, taxes, and any adjustments based on City policies and regulations.
• Ensure all off-cycle payments are compliant with state and federal payroll laws and regulations, including tax requirements, benefit adjustments, and any other legal obligations.
• Generate and issue physical checks for off-cycle payments, confirming details such as employee information, payment amount, and payment method are accurate.
• Maintain detailed records of all off-cycle check payments, including the reason for the payment, supporting documents, employee details, and any related correspondence.
• Design, implement, and track detailed reports on off-cycle payment trends, identifying potential issues and recommending process improvements to enhance accuracy and efficiency.
• Investigate and resolve discrepancies or inconsistencies in off-cycle payment requests by collaborating with relevant stakeholders, such as employees, BPS, HR, General Services, Auditing, or department managers, to ensure that issues are addressed promptly and accurately while ensuring accuracy in employee payment data.
• Coordinate with BPS to run Data Time Summary (DTS) reports and closely examine them for accuracy.
• Create and update policies related to the off-cycle check process and management.
• Track policy compliance and work with HR to take disciplinary action against staff when they do not follow the policy, as needed.
• Spearhead implementation and management of software tools, and introduce new systems to enhance financial operations.
• Manage day-to-day operations of the 403(b) plan and 457 plan administration, including enrollment, contributions, transaction requests, compliance, and vendor coordination.
• Maintain up-to-date knowledge of 403(b) plan policies, procedures, and regulatory requirements and update plan policies accordingly.
• Provide support for audits, reporting, and employee communications related to the 403(b) and 457 plans.
• Lead or participate in any other tasks or projects as needed in the Treasury Department.

Minimum Entrance Qualifications

• Minimum of five (5) years of full-time or equivalent part-time professional experience in a related field.
• A Bachelor's degree in accounting, finance, business administration, or a related field is preferred and may be substituted for two (2) years of experience.
• A Master's degree in a related field may be substituted for three (3) years of required experience.
• Knowledge of accounting principles and practices.
• Knowledge of City of Boston payroll regulations and compliance requirements.
• Proficiency with payroll systems, software, and running queries.
• Knowledge of defined contribution plans is a plus.
• Proficient in Microsoft Office and Google Suite.
• Strong analytical and problem-solving skills.
• Ability to work independently and coordinate with multiple teams.
• Attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks, meet deadlines, and exercise good judgment.
• Demonstrated ability to work in a diverse team and build strong working relationships across a range of functional areas.

BOSTON RESIDENCY REQUIRED

Terms:Union/Salary Plan/Grade: Non-Union/MM2-7Hours per week: 35