Job Description

Travel Coordinator |PSEP

• Commencement: August 2026

• Based in Port Moresby, PNG

• Open to PNG Citizens only

About the Program

Abt PNG Management Services is a shared services platform supporting seven programs based in PNG.

The seven programs include:

• Australia PNG Economic Partnership (APEP)

• Australia PNG Subnational Program (APSP)

• PNG-Australia Transition to Health (PATH)

• PNG Partnerships for Improving Education (PIE)

• PNG Women’s Lead (PNGWL)

• Papua New Guinea Institutional Partnerships Program (PIPP)

• PNG Secondary Education Program (PSEP)

The Abt PNG Management Services departments support the delivery of the above mentioned Abt Programs through corporate services functions across eight teams including Finance and Travel, People and Culture, Procurement, Grants Management, Legal and Contracts, ICT, Facilities and Logistics and Safety and Security.

About the Opportunity

The Travel Coordinator supports the Travel Manager by providing efficient and timely travel, logistics, and administrative coordination for program personnel, ensuring travel arrangements are managed effectively and in line with organisational policies. The role also supports travel-related procurement and transaction processing activities in accordance with approved procedures. PATH Program Delivery and Gender Equality, Disability and Social Inclusion (GEDSI) team members

Key responsibilities

The Travel Coordinator will undertake the following responsibilities:

• Arrange domestic travel bookings (flights, accommodation, transport) for program personnel through to completion, including confirmation of travel arrangements and supporting documentation.

• Liaise with travel service providers to obtain quotes and confirm bookings in accordance with Abt policies

• Ensure all travel requests are processed accurately and in a timely manner

• Review and process per diem calculations in accordance with approved rates and guidance and prepare related documentation for payment. Raise and process approved travel-related purchase orders and transactions in NetSuite in accordance with established procedures and delegated authority.

• Review travel invoices for accuracy and submit payment requests to Finance.

• Ensure Finance is informed in a timely manner of cash advance requirements

• Ensure all required documentation is obtained prior to travel in coordination with travelers and program staff

• Maintain accurate and up-to-date travel records and update travel trackers on a daily basis

• Work in accordance with organisational policies and procedures

• Provide clear and timely travel information and support to travelers

• Ensure travel arrangements, including tickets, accommodation, transport, and per diem details are issued on time and communicated clearly to travelers.

• Keep travelers, and relevant staff informed of risks, delays, and emerging issues and keep the Travel Manager informed as required

• Follow up on travel acquittals to ensure timely submission in line with policy

• Support the Travel Manager in induction briefings on travel processes for new staff

• Perform other duties as required by the supervisor

• At all times, work in accordance with the Company Procedures Manuals

Key Deliverables

• Delivery of agreed activities in line with the approved TARF

• Timely and accurate travel bookings

• Accurate review and processing of per diem calculations.

• Timely and accurate processing of approved travel-related transactions in NetSuite

• Efficient use of systems to support travel operations

• Adherence to travel and financial procedures

• Up-to-date travel records and documentation

• Effective coordination and communication with stakeholders

• Timely processing of invoices, advances, and acquittals

Key Working Relationships

• All shared service teams (Finance, Payroll, HR, Security & Fleet, Procurement)

• Program Delivery Teams

• Internal and External Clients (Procurement companies/Travel Agencies/Hotel etc.)

About You

For applications to be considered, a response to the key selection criteria below must be provided

• Basic experience in coordinating and managing administrative, travel, and logistics tasks.

• Diploma or equivalent qualification in business management, administration, project management, social science and/ or another relevant discipline.

• Some relevant experience in a high-volume, fast-paced environment (internships or volunteer work acceptable).

• Good written and verbal communication skills in English and Tok Pisin.

• A strong commitment to delivering excellent client service, with a proactive approach to anticipating needs.

• Proficiency in Microsoft Office, especially MS Outlook, MS Word, and Excel.

• Ability to work within established policies and procedures

Desirable:

• Experience with financial or ERP systems (e.g. Netsuite) including transaction processing and purchase order management.

• Experience supporting development or donor-funded programs

• Knowledge of the PNG travel and logistics environment

How to Apply

• Please ensure to address the Key Selection Criteria (About You) in your cover letter, and submit your application online, along with your CV as a single document.

• Applications must be submitted personally by individuals only. Applications submitted by a company or organisation will not be accepted.

• The successful applicant will be engaged through an employment agreement determined by Abt

• Applicants must attach a valid Police Clearance Certificate obtained within 12 months from date their application is submitted.

We welcome and thank all applications; however, only shortlisted applicants will be contacted.

Closing Date: Tuesday 14 July 2026 (Mid-day, local time) #LI-AUSBRIT

Abt Global is an Equal Opportunity Employer, committed to upholding high standards of Child Protection, Anti-bribery and Fraud Protection.

We encourage applications from experienced and capable women, and people with disabilities.

<For more information on the role and how to apply, please click on ‘Apply Now’>

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About Us

Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com

Equity

Abt Global values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage people from culturally and linguistically diverse communities and Aboriginal and Torres Strait Islander people to apply for this position. We offer flexible work arrangements and a culturally safe environment for staff members from diverse racial and ethnic backgrounds.

Safeguarding

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.