Job Description

Posting number: DOT27D4005A

Department: West Virginia Department of Transportation

Division: District 4

Job classification: Transportation County Supply Specialist

Posting type: Open for Internal & External Candidates (FT)

Categories: Purchasing

**Disclaimer-this position will be considered classified-exempt and “at will.”

The Transportation County Supply Specialist will report to the Harrison County Headquarters. This position performs full-performance level duties in ordering, receiving, recording, storing, and shipping materials and equipment at a district, regional, or state stockroom or warehouse. Expectations are clearly defined, and work is reviewed often. Steps, processes, and methods are related to the job duties. Performs related duties as required.

Pay Grade 10
T0149N

Examples of duties

• Solicits bids from vendors.
• Prepares contracts for some purchases.
• Locates and orders supplies and equipment as requested.
• Files, updates, and retrieves invoices, receipts, requisitions, transfers, and other information.
• Determines cost estimates of equipment or materials required.
• Issues materials and/or equipment as requisitioned and directs their shipping and/or delivery.
• Serves as a backup to the Highway County Office Coordinator when needed.
• Inventories equipment and supplies and assigns inventory numbers as required.
• Enters information into spreadsheets, databases, and REMIS.
• Directs the work activities of other storekeepers and related positions, if applicable.
• Types and/or composes purchase orders, correspondence, memoranda, and reports.
• Responsible for making purchases using the State P-Card.
• Checks purchase orders for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.
• Performs analysis of computer inventory printouts with receipts, reports, and files.
• Travel may be required; therefore, a valid driver’s license is required.

Qualifications

• Knowledge of state and agency purchasing regulations and protocols.
• Knowledge of state, federal, and agency conflict of interest and ethics standards.
• Knowledge of clerical and storeroom methods and procedures.
• Knowledge of transportation and shipping methods and procedures.
• Knowledge of safe handling procedures for equipment and materials involved.
• Knowledge of basic arithmetic and/or bookkeeping.
• Knowledge of governmental purchasing procedures.
• Ability to understand, relay, and follow written and/or oral instructions.
• Ability to safely perform moderately heavy manual labor in lifting and storing materials and/or equipment.
• Ability to operate a forklift may be required for some positions.
• Ability to work with numbers and perform a close, detailed review of merchandise and documents.

Supplemental information

REQUIRED TRAINING/EDUCATION

• High school diploma or the equivalent.

REQUIRED EXPERIENCE

• Four (4) years of full-time or equivalent part-time paid experience in a clerical capacity in connection with storeroom or warehouse operations, such as a stock clerk, inventory work, or handling materials; and/or experience in business operations such as bookkeeping, accounting, timekeeping, and purchasing.
• Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for four (4) years of the required experience through an established formula.

Promotional Only Four (4) years as an hourly transportation worker with the Division of Highways.