Job Description

Posting number: DOT27D1012A

Department: West Virginia Department of Transportation

Division: District 1

Job classification: Transportation County Office Manager

Posting type: Open for Internal & External Candidates (FT)

Categories: Office and Administrative Support

**Disclaimer-this position will be considered classified-exempt and “at will.”

The Transportation County Office Manager will report to the Clay County Headquarters. This position oversees all daily operations of a defined county district organization within the Department of Transportation. Includes payroll, personnel transactions, procurement, travel, and purchasing card coordinator responsibilities. Receives and prepares responses to employee inquiries and inquiries or complaints from the general public. Coordinates the work of the county office including the storeroom, supervises and assigns work to staff, reviewing work upon completion. Compiles data and composes various reports on the county's efficiency, expenditures, and various other reports as needed. Performs other related duties as required.

Pay Grade: 14

Examples of duties

• Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public.
• Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts.
• Updates lists of all equipment, supplies and items at the office; inventories office as requested.
• Reviews incoming mail to route administrative mail to appropriate authorities and replies to such matters as directed.
• Coordinates the work of the units, passes on work assignments and evaluates work completed; writes reports on unit efficiency, expenditures, contractual agreements or special studies as requested, memoranda from verbal, written, or voice-recorded dictation.
• Prepares travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card. Reconciles all purchases and enters inventory into REMIS.
• May enter and manipulate data on a computer terminal or PC to produce reports for management analysis.
• Performs or oversees the performance of personnel and/or payroll, and the bookkeeping for the office; for large entities with various findings or collections, works with auditors or other fiscal control staff.
• Participates on committees as requested by the supervising administrator or field supervisor.
• Travel may be required; therefore, a valid driver’s license is required.

Qualifications

• Knowledge of modern office practices and procedures.
• Knowledge of basic bookkeeping.
• Knowledge of agency policy and procedures.
• Knowledge of state purchasing requirements and procedures.
• Ability to communicate well with a wide variety of people, both orally and in writing.
• Ability to coordinate the work of the units to maximize office efficiency.
• Ability to keep accurate ledgers according to reporting procedures of the agency.
• Ability to mediate disputes between the public and the agency.

Supplemental information

REQUIRED TRAINING/EDUCATION
• Graduation from a standard high school or the equivalent.

REQUIRED EXPERIENCE
• Four (4) years of full-time or equivalent part-time paid experience performing increasingly responsible administrative support work in an office setting.
• Substitution: Successful completion of college courses or business school courses may be substituted through an established formula for the experience on a year-for-year basis for up to four (4) years.