Job Description

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™ CSUSA provides an academically rigorous education to students, equipping them with real-world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™

Job Purpose

The Transportation Administrative Assistant plays a critical role in supporting the transportation department and ensuring smooth operations for student transportation services. This position provides administrative support to the Transportation Coordinator and bus operators, assists with HR-related tasks such as recruiting and onboarding new bus operators, manages payroll for bus operators at the school level, and supports purchasing and invoice processing for transportation services.

How You Will Impact Education

• The role involves providing comprehensive transportation support by assisting the Transportation Coordinator in managing daily transportation operations. This includes serving as a point of contact for bus operators and offering administrative and logistical support. The position requires maintaining accurate records of routes, schedules, and driver assignments, as well as utilizing transportation software to plan and optimize routes and manage student ridership data. Additionally, the role supports communication between transportation staff, school leadership, and parents when necessary.
• In addition to transportation duties, the role encompasses HR responsibilities. This involves collaborating with the School Operations Administrator and Transportation Coordinator to recruit bus operators, assisting in the hiring process by scheduling interviews and collecting required documentation, and coordinating onboarding activities for new bus operators to ensure compliance with company policies and state regulations.
• The position also includes payroll and financial support tasks, such as managing payroll processing for bus operators at the school level with accuracy and timeliness, supporting purchasing activities related to transportation needs, and processing and tracking transportation invoices with proper documentation and approvals.
• The role requires performing administrative duties, including maintaining organized filing systems for transportation records and HR documentation, preparing reports, correspondence, and other requested documents, and handling general office tasks such as answering phones, scheduling meetings, and managing calendars.

Required Qualifications and Skills

• High School diploma or equivalent; associate degree preferred.
• 1--2 years of administrative experience, preferably in transportation or school operations.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.

Job Requirements

• Successful completion of criminal and employment background checks.
• Ability to work collaboratively in a fast-paced environment.
• Comfortable interacting with staff at all levels.
• May perform other duties as assigned.

Work Environment

School -based with occasional visits to transportation sites or other schools.

Physical Demands

Light work: Exerting up to 20 pounds occasionally and/or up to 10 pounds frequently. Sitting for extended periods; vision abilities include close vision and ability to adjust focus.

FLSA Overtime Category

Job is non-exempt, subject to minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).