Job Description

Are you highly organised, confident using IT systems, and passionate about keeping operations running safely and efficiently?

We're looking for a Transport Support Coordinator to join our Transport team and play a key role in supporting our fleet operations, on a fixed term contract basis ensuring compliance, and delivering excellent administrative support.

Working closely with the Fleet Supervisor and Transport team, you'll help maintain a safe, compliant, and well-organised transport operation. No two days are the same, and you'll be at the heart of ensuring vehicles, drivers, contractors, and visitors are managed professionally while supporting the smooth day-to-day running of the department.

What you'll be doing

• Providing administrative support to the Fleet Supervisor and Transport team.
• Managing third-party repairers, ensuring repairs are coordinated, paperwork is completed, and progress is monitored.
• Ensuring all third-party drivers, contractors, colleagues, and visitors follow site rules, use designated walkways, and wear the correct PPE.
• Debriefing drivers, downloading vehicle and tachograph data, maintaining compliance records, and updating Excel spreadsheets and transport systems.
• Completing and filing transport compliance documentation to maintain audit-ready records.
• Supporting the allocation of vehicles to the correct routes, ensuring any specialist equipment requirements are met.
• Maintaining the integrity and safety of the transport yard, ensuring vehicles are parked correctly and working areas remain clean and organised.
• Managing goods in and goods out administration, delivery bookings, and maintaining the delivery booking system (IMD).
• Answering incoming calls and responding to transport-related queries from colleagues and external stakeholders.
• Recording vehicle movements, inspections, defects, incidents, and fleet information accurately.
• Carrying out stock checks on transport consumables, ensuring essential items are always available.
• Working collaboratively with other departments to support business operations and resolve transport-related issues.
• Identifying opportunities to improve processes and escalating any concerns or operational issues where appropriate.
• Promoting a positive health and safety culture while ensuring all procedures comply with BRC requirements and current legislation.

Requirements

You'll be an organised and proactive administrator who enjoys working in a fast-paced environment and takes pride in maintaining high standards of compliance and customer service.

You'll ideally have:

• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Office, particularly Excel.
• Great attention to detail and the ability to maintain accurate records.
• Experience producing, maintaining, and reporting data.
• The ability to prioritise workloads and manage multiple tasks effectively.
• Confidence communicating with colleagues, drivers, contractors, and stakeholders at all levels.
• A customer-focused approach with the ability to resolve queries professionally.
• The ability to work independently as well as part of a team.
• An understanding of transport compliance, vehicle legislation, tachograph systems, or fleet administration would be advantageous, although training can be provided for the right candidate.

Location: Company Shop Group, Darton, England S75 5NH

Hours: Full Time 08:30am-5:00pm Monday-Friday

Contract : This is a Fixed term contract for 6 month minus 2 days

Salary: To be discussed at interview stage

Benefits

What's in it for you:

• Free membership to Company Shop for you and 10 x nominees
• Annual Flu Injections, high street & leisure vouchers, and on-site Parking
• Free Tea & Coffee, and Free Fruit Friday
• Employee Assistance Programme – Grocery Aid
• Eligible for Costco membership and Cycle 2 Work Scheme
• Contributory pension scheme with death in service benefit

Why join Company Shop Group?

At Company Shop Group, we're proud to create a supportive, inclusive workplace where colleagues are encouraged to develop, contribute ideas, and make a real difference. As part of our Transport team, you'll play an important role in ensuring our fleet operates safely, efficiently, and compliantly while supporting the wider business.

If you're looking for a varied role where organisation, communication, and attention to detail are valued, we'd love to hear from you.

Join us on the journey: Don't miss this opportunity to be a part of something extraordinary. Apply now and join us to create a better world for people and the planet.

Apply now and be part of a business that's making a real difference.