Job Description

About us

Proudly Australian owned, Coates has a long history of supporting customers to deliver major projects and an exciting future focused on growth. We provide end-to-end solutions spanning Equipment Hire, Engineering Solutions, Industrial Solutions and Power & HVAC.

The next step in your career starts here…

Based at our Belmont branch, this role sits at the centre of our operations, keeping equipment moving and customers supported.

You’ll work closely with internal teams and transport providers to coordinate deliveries from A to B, ensuring everything runs smoothly, on time and cost-effectively.

This is a highly organised, systems-driven role suited to someone who enjoys coordination, problem-solving and staying across multiple moving parts.

At Coates, we’re more than an equipment hire company — we’re a trusted partner to industries that keep Australia moving.

What you’ll do

• Manage transport bookings through our transport management system
• Review job requests and allocate work to transport providers through our equipment hire system
• Coordinate deliveries by liaising with drivers, suppliers and internal teams
• Monitor job queues and keep work progressing on schedule
• Raise purchase orders and support invoicing and reconciliation
• Work closely with another Transport Coordinator to manage daily workflow
• Identify issues early and adjust plans to keep operations running smoothly
• Communicate proactively and collaboratively with internal and external stakeholders

What you’ll get in return

We provide our team with a wide range of perks and benefits, including:

• Development and career progression pathways
• Flexible working options available—let’s discuss what works best for you
• Access to our employee discounts, benefits and wellbeing program including Fitness Passport
• Purchased additional leave program
• Novated leasing and salary sacrifice
• 12 weeks Paid Parental Leave
• Volunteering opportunities through the Coates Foundation

What you’ll bring

• Experience in an administrative, sales coordination or scheduling roles
• The ability to stay organised, manage multiple tasks and jobs, and confidently work across systems
• Clear and confident communication skills, with the ability to proactively follow through and keep work progressing
• Experience working with systems that manage jobs, customers, or operational workflows and the ability to learn new systems quickly
• A team-focused mindset with the ability to collaborate with both internal stakeholders and external partners
• Exposure to purchase orders, invoicing or reconciliation

Looking for more reasons to join Coates?

At Coates, we know that people, organisations and communities thrive when everyone feels valued and included.

We’re proud to be implementing our second Reconciliation Action Plan and are committed to improving gender representation. We also provide opportunities for growth through our leadership and development programs.

But our impact doesn't stop there. Coates supports local and national charities through the Coates Foundation and invests in more sustainable equipment solutions to help create a greener future for all.

Visit careers.coates.com to learn more about our values and opportunities.

Unlock your next career opportunity – apply today!

Diversity and inclusion are at the heart of our culture. Coates welcomes candidates from all backgrounds, experiences and perspectives to apply.

Coates. Equipped for you.