Job Description

Transport Administrator

Department: Operations

Employment Type: Permanent - Full Time

Location: Wesley Street

Reporting To: Andrew Hall

Description

To provide efficient administrative support to the Operations Team across all Leicester sites, ensuring operational records, compliance documentation, reports, training records, purchase orders, and site administration activities are maintained accurately and effectively.

Key Responsibilities

Operational Administration

• Provide day-to-day administrative support to the Operations Team.
• Maintain accurate operational records and filing systems.
• Prepare daily, weekly, and monthly operational reports.
• Enter, update, and maintain information within company systems and databases.
• Produce reports and performance data for management review.

Compliance Administration

• Maintain Health & Safety documentation, records, and compliance files.
• Assist with updating Risk Assessments (RAs) and Safe Working Procedures (SWPs).
• Maintain compliance audit records and ensure documentation remains current.
• Support the administration of alcohol and drug testing records.
• Ensure all compliance paperwork is completed and stored in accordance with company procedures.

Purchase Orders and Financial Administration

• Raise purchase orders in line with company procedures.
• Track purchase order status and maintain supporting documentation.
• Assist with invoice queries and administrative support relating to supplier accounts.
• Maintain records of expenditure and operational purchases.

Mobile Plant Administration

• Monitor and record mobile plant pre-start inspection data.
• Maintain service, maintenance, and inspection records.
• Track fuel usage, operating hours, and equipment downtime.
• Produce reports relating to plant performance and utilisation.

Site Support Administration

• Maintain PPE issue records and stock control documentation.
• Assist with utility monitoring and monthly reporting.
• Support administration of contractor documentation.
• Maintain records relating to environmental monitoring and sampling programmes.

Weighbridge & Customer Support

• Assist with customer and supplier enquiries.
• Ensure weighbridge documentation and records are completed accurately.

Support site operations by providing administrative assistance when required

Skills, Knowledge and Expertise

Essential

• Previous administrative experience in an operations, logistics, transport, recycling, manufacturing, or industrial environment.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Good communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong record-keeping and data-management abilities.

Desirable

• Experience working within waste management, recycling, logistics, or manufacturing operations.
• Knowledge of Health & Safety administration and compliance processes.
• Experience maintaining training records and compliance documentation.

Why Work For Enva?

Enva is committed to providing more than just jobs, we want to grow our business by offering career paths that match the aspirations of the talent that is increasingly aware of the need to protect the planet we all share. For the right candidates, the possibilities are truly endless and we will offer all the support, training and benefits you need to help you realise your true potential.

Examples of Company Benefits:

• A competitive salary in a growing company committed to our people.
• Competitive holiday allowance.
• Company pension scheme.
• Enhanced family friendly policies.
• 24/7 Employee Assistance Programme (EAP).
• Lifestyle & leisure discounts (gym, cinema, shopping, and more).
• Employee life insurance.
• Bike2Work scheme.
• Free on-site parking.
• Holiday Purchase Scheme.