Job Description
Transcription Assistant (Entry Level)
Department: Federal Services
Employment Type: Full Time
Location: Dallas County, TX
Compensation: $17.44 / hour
TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a Data Entry Specialist.
This is a hybrid position based in the following locations: DC, Maryland Counties of Charles, Prince George; Virginia Counties of Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Dallas and Stafford.
Note: The hourly wage is determined by location:
$17.44 - $19.11
As a Data Entry Specialist, you will be responsible for accurately handling electronic payroll documents and ensuring seamless data management.
The ideal candidate will possess a strong understanding of payroll processes, as well as transcription experience, enabling them to manage critical information with precision.
Responsibilities:
- Review electronic payroll documents submitted by contractors and subcontractors across the United States.
- Transcribe wage and project data from scanned PDFs into government-provided Excel spreadsheets.
- Capture critical data elements including:
- Employee classification and identification number
- Hourly pay rates and fringe benefits
- Union status of employees
- Name and address of construction project
- Contractor and subcontractor information
- Complete transcription assignments for surveys covering up to three years of payroll data, often with overlapping survey schedules.
- Ensure accuracy of at least 98%, as verified through random sampling by the Program Office.
- Deliver all complete and accurate survey data files within 10 calendar weeks of receipt from the Program Office.
- Provide electronic copies of all data or materials developed, as requested.
- Participate in onboarding and transition activities, ensuring smooth adoption of procedures, documentation, and communication standards.
- Adhere strictly to Government security and privacy requirements, including safeguarding Personally Identifiable Information (PII) and sensitive payroll data.
- Support continuity of operations during federal holidays, inclement weather, or emergency closures, as directed by the Government.
Qualifications:
- High school diploma or equivalent required. Associate’s degree preferred.
- Minimum of 2 years of data entry experience; prior federal contract or payroll transcription experience highly desirable.
Technical Skills:
- Proficiency in Microsoft Excel, including data validation, formatting, and quality checks.
- Ability to interpret scanned payroll forms and transcribe into standardized formats.
- Familiarity with secure handling of sensitive data and records management protocols.
Core Competencies:
- High attention to detail and organizational skills.
- Ability to consistently meet deadlines with overlapping workload.
- Strong written and verbal communication skills to coordinate with Program Office staff.
- Commitment to data integrity, accuracy, and confidentiality.
