Job Description

The Transaction Coordinator is responsible for data entry and transaction processing. This role creates and processes sales transactions, along with maintaining large amounts of information across various real estate specific databases. This position will also offer agent support as needed by answering agent questions and requests and communications regarding missing/incomplete paperwork.

What You'll Do..

• Coordinate all necessary data and documents to ensure transactions are created promptly and all documents are uploaded accurately into internal systems.
• Use tasks and checklists to manage various stages of transactions, ensuring file compliance, and following any action items through completion.
• Generate friendly reminders and communications to agents and office staff regarding incomplete or missing documentation as the need arises for processing or commissions audit.
• Process all listings, sales, leases, and referrals in a timely manner with precision, efficiency, and in accordance with standard operating procedures.
• Skillfully calculate, prepare and deliver commission disbursement authorizations for pending sales.
• Carefully review final settlement paperwork with all funds received/paid in order to proficiently process closings and to reduce post-closing deal adjustments.
• Run reports to reconcile and organize data for tracking all upcoming closings, and escalating unpaid deals.

Employees in this position may also be asked to assist in additional projects based on business need.

Qualifications:

• 2 years experience in Real Estate, or Real Estate adjacent role; must have familiarity with Real Estate terminology. Prior experience in a transaction or commission processing role preferred.
• 2 years of prior Customer Service, or Administrative Support experience.
• Technologically proficient including Microsoft Office Suite, experience working with transaction management software is strongly preferred.
• Excellent communication skills, verbal and written; ability to effectively resolve conflict.
• Strong attention to detail, with the ability to multi-task, prioritize and be flexible in a fast-paced environment.

Coldwell Banker® is one of the world’s leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.