Job Description

JOB TITLE: Training & Quality Assurance Coordinator

REPORTS TO: Chief Programs Officer & Interim Chief of Staff

SCHEDULE: Monday-Friday (9:00 am-5:30 pm)

LOCATION: Venice, CA, Access Center, Hybrid

STATUS: Full-Time, 40 hrs/wk, Non-Exempt

DRIVER POSITION: Yes [If yes, please reference driving policy]

SALARY RANGE: $25.00-$26.45/hr

ABOUT US:

Safe Place for Youth (SPY) is the leading service provider for youth experiencing or at-risk of homelessness in West Los Angeles. Founded in 2011, our agency offers trauma-informed, low barrier programs that support young people in exiting the streets and achieving stability. Our robust continuum of care includes street outreach, drop-in services, health and wellness programming, case management, education and employment services, and housing programs.

SPY is a unique social impact agency that values community collaboration, and a deep commitment to the wellbeing of youth. If you have the skills, passion, and collaborative spirit, join our growing team

ABOUT THE ROLE:

The Training & Quality Assurance Coordinator supports the agency in maintaining quality, compliance, and consistency across programs and organizational functions. This role coordinates quality assurance activities, agency-wide and contract-specific training requirements, documentation reviews, and compliance tracking. The Training and Quality Assurance Coordinator works closely with HR, program leadership, and supervisors to maintain effective tracking systems, identify gaps, and support continuous quality improvement.

WHAT YOU’LL DO:

• Work with the HR Director, Chief Programs Officer, and program leadership to review agency and contract requirements and identify required training, certifications, documentation, and compliance activities.
• Coordinate and maintain tracking of agency-wide and contract-specific training requirements, including staff completion, certifications, renewals, and supporting documentation; follow up with staff and supervisors regarding outstanding or expiring requirements.
• Support onboarding logistics by coordinating and tracking required agency, program, and compliance training for new employees.
• Lead efforts to standardize charting systems and ensure consistent, high-quality documentation across programs.
• Lead quarterly peer chart audits and support ongoing quality assurance and compliance activities.
• Track audit findings, identify trends and gaps, and work with supervisors and program leadership to support follow-up and quality improvement.
• Facilitate monthly Performance and Quality Improvement meetings and support goal development, implementation, and tracking.
• Compile and analyze quality assurance, compliance, and training data and prepare reports, presentations, and other documentation for leadership.
• Support preparation for contract monitoring, audits, site visits, and other compliance reviews.
• Work with supervisors and subject matter experts to identify training gaps and support the development or coordination of additional training and professional development opportunities.
• Assist with the development and maintenance of policies, procedures, SOPs, training materials, and other resources that promote consistent agency practices.
• Develop, maintain, and improve tracking systems, workflows, calendars, dashboards, and other tools to monitor training, quality assurance, and compliance requirements.
• Collaborate with HR, Programs, and other departments to ensure organizational and contract requirements are effectively communicated and tracked.
• Maintain strict confidentiality and a high level of professionalism in all responsibilities.
• Additional duties as assigned to support the organization’s mission

Requirements

WHAT YOU’LL NEED:

• Bachelor's Degree in Business Administration, Social Services, Psychology, Sociology, Public Administration, or a related field is preferred.
• High School Diploma is required.
• 1-2 years of experience in quality assurance, compliance, training coordination, program operations, administrative coordination, or a related field is required.
• 2 or more years experience writing documentation for social service program preferred
• 1-2 years of experience working in a non-profit or social service organization is preferred.
• Experience working with contracts, compliance requirements, audits, or quality assurance processes is preferred.
• An uncompromising sense of integrity and ethics, discretion and confidentiality
• Trustworthy, reliable, able to work independently and exercise good judgment
• Ability to establish and maintain cooperative and effective working relationships with others
• Excellent knowledge of Microsoft Suite and Google Suite; knowledge of Slack, Asana, DocuSign, Zoom and GoToConnect is preferred.
• Strong analytical and organization skills
• Excellent time management skills with a proven ability to meet deadlines
• Strong initiative and leadership skills
• Ability to communicate effectively in verbal and written formats
• Strong project management, organizational, and administrative skills
• Cultural humility
• Flexibility
• Exceptional attention to detail
• Valid CA Drivers license, personal vehicle and adequate insurance

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Changes in the environment, such as the office or outdoors.
• Physical effort/lifting, such as sedentary- up to 15-20 pounds at times.

SPECIAL CONDITIONS:

Mandated Reporting Requirements: All SPY employees are ‘mandated reporters’ and are legally required to report any reasonable suspicion of child, elder, or dependent adult abuse or neglect.

COVID-19 Vaccination Requirements: Effective August 9, 2021, the State Health Officer has mandated that all workers, paid or unpaid, in homeless services organizations must provide proof of vaccination. If eligible for a booster shot, proof of booster is also required. Please submit proof of vaccination to HR@safeplaceforyouth.org. To request a reasonable accommodation or exemption, please get in touch with HR at the same email address. It's important to note that these accommodations are not guaranteed.

Driver Positions:

Applicants are required to provide a copy of their driving record from the Department of Motor Vehicles, along with a copy of their valid driver’s license and proof of insurance. Job offers are contingent upon a satisfactory driving record.

For driver positions, driving is an essential job function and cannot be reasonably accommodated, employment may be discontinued.

NOTE: All staff members will be considered introductory employees for the first three months of employment and will not be considered regular employees until the conclusion of this period. SPY reserves the right to extend an employee’s introductory period. In no way does the expiration of this introductory period change the fact that all employees are at-will.

Employees continue to have the right to terminate their employment/business relationship at any time, with or without cause or notice, and SPY has the same right. The organization, in its sole discretion, may change the job duties, responsibilities and assignments of any position, at any time.

BENEFITS & PERKS:

Safe Place for Youth offers a competitive benefit package including comprehensive health coverage, 403b with agency contribution, and ample paid time off. We also offer unique perks including professional development opportunities that are tailored to your individual career growth.

EEO STATEMENT:

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Safe Place for Youth does not discriminate on the basis of any protected status under federal, state, or local law.

Safe Place for Youth is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider employment-qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Please include references in your application