Job Description

TITLE: Trainee- Finance

TEAM/PROGRAMME: KOICA SPP

LOCATION: Bardibas

GRADE -

CONTRACT LENGTH: 6 months (2026)

CHILD SAFEGUARDING: (select only one)

Level 2 The post holder will have access to personal data about children and/or young people as part of their work; or will be working in a regulated position; therefore, a police check will be required.

ROLE PURPOSE:

The Finance Trainee supports the KOICA Finance Coordinator in managing financial documentation, and compliance processes. The role ensures timely, accurate, and quality financial document management, including data recording, reviewing supporting documents, managing staff advances, ensuring correct coding, and scanning all financial documentation into KOICA Financial report. The position plays a key role in maintaining financial integrity, ensuring adherence to Save the Children financial policies and KOICA compliance.

SCOPE OF ROLE:

Reports to: Finance Coordinator
Staff directly reporting to this post: None
Dotted line relationship: None
Functional relationship:CO/FO Office Finance, Supply Chain, HR, and Programme teams

KEY AREAS OF ACCOUNTABILITY:

KEY AREAS OF ACCOUNTABILITY

1. 1. Documentation, Data Recording, and Reporting

• Assist in checking that all required supporting documents are attached and properly organized for each payment.
• Support the scanning and uploading of monthly financial documents according to AMS deadlines agreed with SCK, contributing to document retention and donor compliance requirements.
• Support to Preparation necessary documents for reporting and respond to feedback from SCK regarding financial documentation and reporting under the guidance of the Finance Coordinator.
• Help organize and file original and copy financial documents to ensure they arereadily available for KOICA reviews, internal checks, and audits.

1. 2. Advances and Reconciliation

• Support understanding of the KOICA Donor reporting code (DRC) and Sub-Item structure and help verify that each expenditure is correctly booked under the appropriate DRC & Sub-Item.
• Assist in verifying that monthly reported figures match the amounts reflected in the monthly Financial Reports reviewed by SCK
• Assist in checking that monthly DRC-level expenditure aligns with the monthly Financial Reports reviewed by SCK

1. 3. Compliance and Internal Controls

• Support in verifying and managing English translations, and in converting and recording Nepali Bikram Sambat (B.S.) dates into Gregorian (A.D.) dates for clarity and traceability in local receipts.
• Assist in checking that procurement expenditures include comparative quotations and other supporting documents according to internal procurement policies
• Assist in preparing financial documents for internal and external audits and KOICA reviews, helping to maintain completeness, timeliness, and audit trails

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds theteam and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary developmentto improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, seesit as a source of competitive strength

• approachable, good listener, easyto talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES

QUALIFICATION

Qualification

• Bachelor’s in management or accounting, Finance, or related field..

EXPEREINCE

• 0 years of experience required (fresh graduates encouraged).
• Basic knowledge of accounting systems and financial processes.
• Proficiency in MS Office (Word, Excel, Outlook).

Knowledge, Skills, and Abilities

• Strong interpersonal, communication, and presentation skills.
• Ability to work under pressure, with flexibility for long working hours when required.
• Ability to adapt to rapidly changing work environments and support surge teams.
• Fluency in written and spoken English.
• Strong commitment to Save the Children’s mission, values, and policies.
• Ability to work independently and collaboratively within teams.

Competencies

• Applying Technical and Professional Expertise: Applies the required technical and professional expertise tothe highest standards;promotes and sharesbestpractice withinand outside the organisation.
• Engaging and Networking: Builds sustainable relationships that strengthen financial coordination and teamwork.
• Working Effectively with Others: Works collaboratively across functions; adapts leadership and followership depending on context.
• Communicating with Impact: Delivers clear and timely communication; builds trust and confidence with stakeholders.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Safeguarding obligation:

The position holder is responsible to ensure that their conduct is in line with the SCI’s Code of Conduct and key safeguarding policies and ensure that we keep children and adult, at risk, and communities safe from abuse, exploitation, harassment, and risk of harm in and through our work. The position holder must raise any concerns they may have about potential breach of Code of Conduct or key safeguarding policies; or the way we operate as an organization through appropriate safeguarding channels.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI Code of Conduct and SCI anti-harassment policy

JD written by:

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JD agreed by:

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Updated By:

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