Job Description

What’s the role?

To deliver a high level of administrative support to the team, in line with the defined business activities, ensuring that all tasks are carried out efficiently and effectively, in accordance with Gen II’s procedures.

What you’ll be doing

• Prepare basic general emails for review
• Prepare covering letters sending documents out and basic letters – ready for review
• CRM - Review data and escalate amendments as required to maintain data integrity
• Prepare payment instructions including for online banking systems, with supporting documents for own clients
• Understand the different requirements/process for payments for high risk clients
• Monitor for receipt of funds and providing confirmation when received
• Prepare BCF (billing control forms) and WIP (work in process reports) for team
• Send out invoices to clients
• Settle invoices
• Statutory filing (minutes) for team
• Mark up correspondence for filing and book-keeping
• Scheduling meetings and observe at meetings (if requested)
• Board Pack Preparation - producing reports, collating information and circulating
• Requesting CDD documentation (under supervision) and understand what is appropriate and acceptable
• Prepare (with assistance) for review: Draw down checklists, Distributions checklists, Investment checklists
• Draft basic minutes and resolution (with assistance)
• Update team schedules/reports and team specific spreadsheets/information
• Binding documents, scanning, photocopying
• Open, sort and distribute mail
• Arranging couriers

The ideal background for this role:

• Sound academic background
• Studying or have a willingness to study towards a professional qualification such as:
  • CGI
  • STEP Foundation Certificate in International Trust Management
  • Certificate or Diploma in Fund Administration
• Previous office experience is preferred
• Working knowledge of Microsoft Office
• A basic understanding of the local finance industry and regulatory requirements in which we operate
• Excellent written and verbal English
• Clear telephone manner
• A high level of accuracy with good attention to detail
• Good time management and the ability to prioritise workloads
• Proactive approach to work and team player

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.