Job Description

Epic Staffing Group (Epic), a portfolio company of The Pritzker Organization, is a fast-growing company that provides staffing solutions to the high-demand and rapidly expanding industries of Life Sciences and Healthcare (we are #404 on the Inc. 5000list of Fastest-Growing Private Companies in America). Epic provides best-in-class staffing solutions across a variety of end markets through its deep sector expertise across life sciences and healthcare. Our Award-winning ‘client first’ culture and operational excellence drive industry-leading customer and candidate retention. We are already one of the largest staffing companies in our industry, and our rapid growth and ongoing expansion are creating opportunities at many levels. You can learn more about Epic Staffing Group below.

About the Position:

Epic Staffing Group is looking for a(an) Trade Show and Events Coordinator who will be responsible in supporting the planning, coordination, and execution of trade shows, conferences, and related events across Strategic Business Units (SBUs). This role is responsible for ensuring seamless event logistics, supporting internal stakeholders, and delivering a positive experience for both candidates and clients. This position follows a night shift schedule and operates under a remote work setup, with some days required on-site.

About the Us:

Epic Staffing Group puts people first—from the healthcare professionals we support to the employees who make our work possible. We serve a wide range of staffing verticals, including Life Sciences, Travel Nursing, Allied Health, School-Based Therapy, Interim Leadership, and International staffing programs. By joining our corporate team, you’ll have the chance to do meaningful work that fuels patient care, supports community well-being, and drives advancement in one of the nation’s most dynamic industries. You’ll grow your career while helping others grow theirs — and that’s what makes it Epic.

What You'll Do:​

• Partner with the Events Manager to support the execution of trade shows, conferences, and event strategies across multiple business units.

• Coordinate with vendors and exhibitors to secure booth space, registrations, materials, and required services.

• Support event-related logistics including scheduling, communications, and coordination of internal attendees.

• Prepare and distribute pre-event communications and staffing schedules to ensure alignment and readiness.

• Track and manage event expenses, including invoice processing and reconciliation.

• Maintain inventory of event materials, including printed collateral, promotional items, and exhibit displays.

• Coordinate shipping logistics, including preparing pack lists and arranging transportation of materials to and from event locations.

• Provide remote support to onsite teams during events, assisting with logistics, troubleshooting, and real-time problem resolution.

• Support post-event activities including data collection, evaluations, and reporting to measure event effectiveness.

• Assist in the execution of events that support recruiting efforts, candidate engagement, and client development.

• Manage multiple events simultaneously, ensuring timelines, deliverables, and quality standards are consistently met.

• Collaborate with cross-functional teams and stakeholders at various levels to support event success.

• Identify opportunities for process improvements and contribute to enhancing event coordination practices.

What You Bring:

• One year of experience in event coordination or a related field.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Proficiency in speaking, reading, writing, and understanding the English language as required for effective performance of job duties.

• Proficiency in speaking, reading, writing, and understanding the English language as required for effective performance of job duties.

• Possess an overall knowledge of business functions and understanding of services, business strategy, policies and procedures, and job’s impact to the organization.

• Communicate effectively in writing.  

• Focus on the details of work content, work steps, and final work products.  

• Engage others for input, contribution, and shared responsibility for outcomes.  

• Analyze work, set goals, develop plans of action, utilize time. 

Your Shift: Night Shift
Your Work Setup Remote (with some days onsite)

Trade Show and Events Coordinator Full Job Description

What's in store for you at Epic?

• Competitive salary package, including performance bonuses.

• HMO (medical and dental) & Life Insurance coverage.

• Paid vacation and sick leave credits.

• Extra allowances will be given for WFH set-up such as internet subsidy and transportation allowance for WFO set-up.

• Medicine & Optical reimbursements.

• Career development and advancement opportunities.