Job Description

The Trade Compliance Associate Analyst is responsible for preparing and validating Commercial Invoices and Packing Lists (CIPL) for international shipments. The role ensures timely and accurate documentation to support customs clearance, regulatory compliance, and customer requirements across multiple regions.

Key Responsibilities

Documentation Management

• Generate Commercial Invoices and Packing Lists (CIPL) for export and import shipments.

• Verify shipment details, product descriptions, quantities, values, Incoterms, and country of origin.

• Ensure all shipping documents comply with customer and customs requirements.

Customs & Compliance Support

• Coordinate with Customs Brokers, Freight Forwarders, and Internal Stakeholders.

• Ensure documentation is available before shipment arrival to avoid customs delays.

• Maintain compliance with international trade regulations and company policies.

Shipment Coordination

• Track shipment status and prioritize urgent CIPL requests.

• Support Europe, USA, South Africa, APAC, and other regional projects as required.

• Work closely with Booking, Logistics, Warehouse, and Customer Service teams.

Data Accuracy & Reporting

• Maintain shipment records and documentation databases.

• Prepare daily, weekly, and monthly status reports.

• Monitor pending CIPL backlog and ensure timely closure.

Customer Support

• Respond to customer queries related to shipment documentation.

• Support escalation management and provide timely updates to stakeholders.

Required Qualifications

• Bachelor's Degree in Commerce, Business Administration, Logistics, Supply Chain, or related field.

• 1–2 years of experience in Logistics, Export Documentation, or Trade Compliance.

• Knowledge of Commercial Invoices, Packing Lists, HS Codes, and Customs Documentation.

Required Skills

• Strong attention to detail.

• Good communication and coordination skills.

• Proficiency in Microsoft Excel and ERP systems.

• Ability to manage multiple projects and meet deadlines.

• Knowledge of international shipping and customs processes.

Key Performance Indicators (KPIs)

• CIPL Accuracy Rate ≥ 99%

• On-Time CIPL Generation ≥ 95%

• Reduction in Shipment Delays Due to Documentation

• Customer Escalation Resolution

• Backlog Management and Closure

Reporting To

Trade Compliance Manager

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.

We are Nextpower