Job Description

The HR Coordinator supports the full-cycle recruitment process and provides administrative and operational assistance to the Human Resources team. This role plays a key part in attracting, coordinating, and onboarding talent while ensuring a positive candidate experience and maintaining compliance with HR policies and procedures.

Responsibilities and Duties:

Recruitment & Talent Acquisition

• Coordinate and support full cycle recruiting activities for open positions
• Post job openings to internal and external job boards and career sites
• Screen resumes and applications to identify qualified candidates and make recommendations where appropriate including resumes from 3 party recruiters
• Proactively source passive candidates through sites like Indeed, Zip Recruiter, unemployment agencies, school job boards, etc.
• Schedule interviews and coordinate logistics with hiring managers and candidates
• Partner with hiring managers to ensure timely candidate follow-up/feedback
• Communicate with candidates throughout the recruitment process to ensure a positive experience
• Assist with reference checks and background screening processes
• Prepare and send offer letters and employment documentation

Onboarding & New Hire Support

• Coordinate new hire onboarding, orientation, and documentation
• Follow-up with new hires on drug screening and Fit-For-Duty (FFD) testing
• Ensure completion and accuracy of new hire paperwork and HRIS entries
• Partner with hiring managers to support smooth onboarding transitions

HR Administration

• Maintain accurate candidate records in HR systems
• Assist with HR reporting related to recruitment metrics (time-to-fill, candidate sources, etc.)
• Support compliance with employment laws, internal policies, and hiring procedures
• Assist with general HR projects and initiatives as needed

Collaboration & Communication

• Serve as a point of contact for candidates and internal stakeholders regarding recruiting activities
• Collaborate with hiring managers to understand staffing needs and job requirements
• Support employer branding and recruitment events such as job fairs or campus recruiting
• All other duties as assigned

Qualifications and Experience:

• Experience/Qualifications Required:
• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 1–3 years of experience in HR coordination, recruiting, or administrative support

• Job Skills:
• Familiarity with applicant tracking systems (ATS) and HRIS platforms
• Strong organizational skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

• Special Requirements:

o Valid Driver’s License.

o 10-hour OSHA certification prior to starting.