Job Description

Primary Purpose:

To partner in the management of Towne University activities, providing facility support for meetings and events. Schedule is flexible with a minimum of 15 hours per week.

Essential Responsibilities:

• Assist with guest needs during meetings and events
• Assist with Towne University reservations for meeting and conference rooms
• Coordinate building use agreements with meeting organizers
• Communicate seating and table configuration requests to facility assistant and team
• Submit TownePort work orders for building repairs and maintenance
• Perform daily operations of Towne University
• Greet meeting organizers and attendees on arrival
• Ensure building is open and ready for guests/vendors
• Set up and assist with meetings
• Determine A/V needs and communicate computer & equipment needs with Technology
• Provide supplies and copies of meeting materials to guests upon request
• Provide door monitoring and front desk coverage, including acceptance and direction of deliveries
• Assist with RSVPs for campus events
• Maintain copier supplies and service calls
• Call FedEx to arrange for linen pick up
• Order name plates and cubicle name cards
• Prepare Birthday/Anniversary cards and distribute monthly
• Position requires the employee to occasionally be available on-call
• Work events that may include evenings, weekends, and early mornings to meet caterers or reset rooms
• Assist with office supply inventory and report items needed to L&D Team Executive Assistant
• Assist Marketing and L&D teams with various tasks as needed
• Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
• Other duties as assigned.

Minimum Required Skills & Competencies:

• Multi-tasker with strong attention to detail
• Dependable self-starter who can work with limited supervision
• Ability to prioritize, follow through, and meet deadlines
• Must be dependable
• Must maintain discretion & confidentiality and represent the bank professionally

Physical Requirements:

• Express or exchange ideas by means of the spoken word via email and verbally
• Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.
• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
• Not substantially exposed to adverse environmental conditions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities