Job Description

We are currently seeking a Tool Crib Coordinator to join our team in Kingston! The Tool Crib Coordinator is responsible for the day‑to‑day operations, organization, and maintenance of the regional tool crib. This role ensures tools, equipment, and consumables are accurately tracked, available, certified, and returned in a timely manner to support project execution and meet departmental KPIs. The Tool Crib Coordinator plays a key role in supporting field teams by coordinating tool distribution, maintaining inventory accuracy, and acting as a point of communication between job sites, procurement, and operations.

Why This Role Matters
Reliable access to tools and equipment is critical to keeping projects on schedule and crews productive. This role directly supports field operations by ensuring the right tools are available, compliant, and ready for use, while maintaining accurate inventory records and certifications. The Tool Crib Coordinator helps reduce downtime, improve accountability, and support safe, efficient project delivery.

Key Impact / Purpose

• Ensure tools, equipment, and consumables are available, tracked, and properly maintained to support active projects.
• Maintain accurate inventory data and documentation to support operational planning and KPIs.
• Support field teams through timely coordination, communication, and problem resolution.
• Contribute to a safe, organized, and efficient warehouse / tool crib environment.

Duties and Responsibilities:

• Receive and process tool requisitions for projects and field teams
• Order tools and equipment from suppliers via phone or email
• Coordinate deliveries and dispatch company trucking; maintain and populate the delivery calendar
• Track and manage annual and semi‑annual tool certifications and calibrations
• Organize external tool and equipment rentals, including delivery and removal with vendors
• Maintain company vehicle lists, including assignment, mileage, and maintenance records
• Renew and distribute company license plates annually
• Maintain inventory records, documentation, and filing systems
• Perform general clerical and administrative duties related to tool crib operations
• Support warehouse and tool crib organization and upkeep
• Perform other duties as required

Must‑Haves:

• Strong organizational and time‑management skills
• Proficient computer skills, including Excel
• Clear and professional communication skills (verbal, written, and electronic)
• Attention to detail and accuracy in data entry and record keeping
• Ability to work independently and solve problems
• Willingness to learn and adapt in a fast‑paced environment
• Ability to work collaboratively with field teams, operations, and vendors
• Comfortable working in a role that is approximately 75% administrative / office‑based and 25% warehouse or tool crib‑based
• Comfortable working in a warehouse or tool crib environment and able to wear required PPE, including steel‑toed safety boots

Nice‑to‑Haves:

• Knowledge of construction tools and equipment
• Previous experience in a tool crib, warehouse, or construction support role
• Experience working with inventory or asset‑tracking systems

This is a new position. Expected annual compensation; $47,500 - $52,000.

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
• Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values
We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.