Job Description

Job Summary:

As the Time & Materials (T&M) Billing Specialist you will report directly to the Billing Manager. You'll spend about 70% of your time with T&M billings; another 25% assisting Project managers with Cost Research and Code Setup, catching problems early on to resolve them efficiently; and the remaining 5% with various other accounting issues.

In a role that requires daily interaction with such a wide range of individuals including Project Managers and customers, the true "keys to success" will lie in the ability to build strong working relationships with various personality types through diplomacy, teamwork, superb communication skills, and a "customer service" approach.

Essential Duties and Responsibilities:

• Assist the Billing Manager in implementing solid, cost-recoverable T&M billings to ensure that we always maximize our billing potential.
• Research and resolve job/project cost issues through investigation and analysis.
• Prepare monthly billing projections and submit for invoice preparation on a timely basis.
• Assist PMs with Job Cost reports and analysis as well as maintaining change order logs.
• Set up new construction jobs in our system, assigning cost-tracking numbers and communicating with the project managers in a timely manner.
• Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
• Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers.
• Learn and be a key user of our industry specific accounting/project management software.
• Perform other duties and responsibilities, as assigned by Manager.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Confidently manage the expectations of individuals and effectively juggle conflicting priorities.
• Demonstrate initiative and aim to achieve your goals with a great degree of independence but also know when to ask for help or clarification.
• Execute your activities with technical proficiency but also understand the big picture context of your activities and keep an eye out for ways to improve our processes.
• Flexibility as our developing department and growing organization will require the ability to effectively manage change and quickly shift priorities as needed.

Education and Experience:

• Strong analytical and problem-solving skills with attention to detail.
• A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
• Ability to multitask in a fast paced and deadline driven environment.
• Strong proficiency in Microsoft Office, particularly Excel, and Word.
• Good communication skills, verbal and written. Be able to communicate effectively with project managers, customers, co-workers and executives.

Required:

• 5+ years of experience in billing/accounting.
• Experience with PDF form filler software

Desired:

• Bachelor’s degree in a related field.
• Construction industry experience is highly desirable.
• Knowledge of ERP Cost reporting, JD Edwards is preferred.

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people’s strengths & weaknesses and actively seeks to understand other perspectives.
• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to the organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.
• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.
• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for his/her actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

No direct reports

Travel Requirements:

Travel required 0-5% of the time to other office locations.

Hours:

This is a non-exempt position from Monday through Friday. Work hours begin and end between 8:00 am and 5:00 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs

Physical Demands:

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Prolonged sitting.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:

$26.92-$33.65 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant…ACCO can design, build, install, and maintain a mechanical system to meet your needs.

Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team.

What's great about working at ACCO is that we’re a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.

ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.

We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision

ACCO will consider qualified applicants with criminal histories for employment.

Notice to Outside Recruiters:

Hiring managers are not authorized to review or accept recruiting agreements from any outside recruiting agencies. Outside recruiting agencies should not submit unsolicited resumes without signing the company's recruiting agreement.