PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years.Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.If any of this information is not provided, your application may be rejected as incomplete.Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.govBenefits include:Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.Optional add-on benefits include:Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs complex (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves compiling and tabulating data, entering data into automated systems, checking documents for accuracy, transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents. May train others.

Works under general supervision with limited latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week.

ESSENTIAL FUNCTIONS

Answers and routes incoming phone calls, takes messages, greets and directs visitors to the appropriate staff.

Coordinates and schedules appointments as needed.

Prepares, reviews, and proofs correspondence, reports, purchase/work orders, summaries, manuals, brochures, vouchers, journals, records, and other related forms.

Reviews completed forms for signatures and proper entries.

Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

Maintains files, materials, reports, and supplies.

Opens and distributes incoming mail, prepares mail-outs, processes outgoing mail, and maintains records on postage, registered mail, and packages.

Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches.

Collects, monitors, and maintains informational/statistical data in manual or automated systems.

Tracks and monitors requests, requisitions, work orders, etc., and takes appropriate follow-up action.

May arrange scheduling, transfer, and display of surplus property.

May pick up and deliver documents, supplies, equipment, or materials.

May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets.

Reports any presence or perception of racial, ethnic, and gender disparities.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

MINIMUM QUALIFICATIONS

Experience in secretarial, clerical, or general office work in a field relevant to the assignment.

This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of:

• Office procedures.
• Or ability to acquire knowledge of state/agency administrative, financial, purchasing, or warehousing policies and procedures.
• Spelling, punctuation, grammar, and arithmetic.
• Business or program terminology, methods, and procedures.
• Records management techniques and procedures.

Skill in:

• Use of a personal computer, applicable software, and other standard office equipment.
• Answering phones and greeting visitors.

Ability to:

• Prepare and maintain records, files, and reports.
• Transfer stock, supplies, and/or equipment from one location to another.
• Make arithmetic computations.
• Perform data entry functions.
• Type with appropriate speed and accuracy for assignments.
• Maintain strict confidentiality with sensitive material.
• Prioritize and manage multiple tasks.
• Plan, organize, and coordinate work assignments and meet deadlines.
• Identify errors and initiate resolution.
• Understand and follow complex written and oral instructions.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with others.
• Work in a high stress environment and readily adapt to change.
• Compose, prepare, and proofread correspondence, documents, forms, reports, and manuals
• Train others.
• Work in excess of 40 hours per work week.

VETERANS

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Administrative Support MOS Codes.

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview.Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls.If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.