Job Description

Posting Summary

Working Title Title III Project and Grants Coordinator Role Title Role Code FLSA Exempt Pay Band Position Number 288GA120 Agency Wytheville Community College Agency/Division Wytheville Community College (Div) Work Location Wythe - 197 Hiring Range $74,985-$80,000 based on education and experience Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Wytheville Community College is open from 8 am-5 pm, Monday-Friday.

Sensitive Position No Job Description

The mission of Wytheville Community College is dedicated to facilitating student success and fostering excellence through teaching while providing personal development, lifelong career growth, community leadership, economic advancement, and cultural enrichment for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax. To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by: providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; promoting Appalachian Culture and cultural opportunities of Southwest Virginia; promoting accessibility; promoting accessibility and affordability; and ensuring quality in all programs and services.

The Title III Project and Grants Coordinator provides college-wide leadership for grant administration while serving as Project Coordinator for Wytheville Community College’s Title III, Part A Strengthening Institutions Program.

Approximately 50% of the position is dedicated to the day-to-day management, coordination, implementation, evaluation, and reporting of WCC’s Title III project, Building Pathways to Careers: Establishing a Comprehensive Career Services Unit and Work-Based Learning Infrastructure. The five-year project supports development of career services, work-based learning pathways, institutional technology, and data capacity.

The remaining 50% provides college-wide grant coordination, including identifying funding opportunities, coordinating proposal development and submission, supporting post-award implementation, monitoring compliance and deliverables, maintaining institutional grant records, and assisting project directors and other college personnel with effective grant management.

The position serves as a central point of coordination among college leadership, faculty and staff, grant-funded personnel, the Business Office, Institutional Research, external evaluators, funding agencies, and community partners.

Essential Duties and Responsibilities

I. Title III Project Coordinator (50%)

Project Management and Implementation

· Provide day-to-day management of all Title III activities, ensuring that activities, timelines, deliverables, expenditures, and performance objectives remain consistent with the approved grant application, award notice, and applicable requirements.

· Coordinate implementation of the project’s major activities, including establishment of the Career Services Center, development of internship and apprenticeship pathways, and strengthening of institutional technology and data capacity.

· Develop and maintain detailed implementation schedules, milestone trackers, reporting calendars, project records, and documentation supporting grant activities.

· Monitor progress against annual objectives and performance measures and identify implementation delays, compliance concerns, or other risks requiring corrective action.

· Coordinate work across academic affairs, student services, workforce development, institutional research, information technology, finance, procurement, human resources, facilities, and other college areas.

· Facilitate regular communication among individuals responsible for Title III activities and ensure that responsibilities, deadlines, and dependencies are clearly understood.

Federal Grant Administration and Compliance

· Maintain working knowledge of applicable U.S. Department of Education regulations, award conditions, program requirements, and federal grant-management requirements.

· Coordinate with the Business Office to ensure Title III expenditures are allowable, allocable, reasonable, properly documented, and aligned with the approved grant budget.

· Monitor project expenditures and budget status in collaboration with the Vice President of Finance and Administrative Services.

· Coordinate documentation needed for procurement, contracts, personnel actions, grant-funded equipment, and other project expenditures.

· Maintain comprehensive grant records sufficient to support monitoring, audits, program reviews, and federal reporting.

· Coordinate requests for budget revisions, changes in scope, extensions, approvals, or other actions requiring communication with the federal program office.

Evaluation, Data, and Reporting

· Coordinate collection, validation, analysis, and maintenance of data associated with Title III performance measures and project outcomes.

· Work closely with Institutional Research, grant-funded personnel, activity leads, and the external evaluator to evaluate progress toward established key performance indicators.

· Coordinate formative, midpoint, summative, and sustainability evaluation activities.

· Prepare and submit the Title III Annual Performance Report, continuation materials, and other required programmatic reports to the U.S. Department of Education.

· Prepare internal progress reports for college leadership, the WCC Board, advisory groups, and other stakeholders as requested.

· Maintain appropriate supporting documentation for reported accomplishments and performance measures.

· Use evaluation findings and performance data to recommend corrective actions and continuous improvements.

Leadership and Communication

· Convene and facilitate the Title III Executive Leadership Team at least monthly and support related subcommittees or workgroups.

· Coordinate the college’s relationship with the external project evaluator.

· Provide timely briefings regarding progress, risks, budget status, performance measures, and upcoming milestones.

· Coordinate programmatic communication with the U.S. Department of Education and other external entities concerning project administration.

· Support sustainability planning to transition successful grant-funded activities, personnel, technology, and systems to institutional or other sustainable resources.

· Perform other Title III duties necessary to achieve the objectives of the approved project.

II. College Grant Coordination (50%)

Grant Research and Development

· Research federal, state, local, foundation, and private grant opportunities aligned with the college’s strategic priorities, academic programs, workforce initiatives, student-success goals, and institutional needs.

· Maintain a college-wide calendar of prospective, active, recurring, and expiring grant opportunities.

· Monitor opportunities from the U.S. Department of Education, U.S. Department of Labor, Virginia agencies, VCCS, the Virginia Tobacco Region Revitalization Commission, and appropriate private foundations.

· Assess potential opportunities for institutional fit, eligibility, competitiveness, required match, sustainability obligations, and administrative capacity.

· Assist faculty, staff, and administrators in translating institutional needs into competitive grant concepts.

Proposal Development and Submission

· Coordinate development of grant proposals in collaboration with subject-matter experts and college leadership.

· Develop proposal work plans, internal timelines, writing assignments, review points, and submission schedules.

· Assist with narratives, work plans, goals, measurable objectives, performance measures, timelines, organizational information, certifications, and required attachments.

· Coordinate development of proposal budgets and budget narratives with appropriate Business Office and Human Resource personnel.

· Review proposals for completeness, internal consistency, responsiveness to funding requirements, and alignment among activities, outcomes, staffing, timelines, and budgets.

· Coordinate required internal approvals and authorized signatures before submission.

· Maintain institutional information and commonly requested application materials to improve proposal-development efficiency.

· Coordinate electronic submission of approved applications and maintain complete final application packages.

Post-Award Grant Coordination

· Establish an organized grant file and implementation process for each new institutional award.

· Conduct or coordinate post-award kickoff meetings with project directors, fiscal personnel, and other responsible staff.

· Develop grant-management calendars identifying reporting dates, deliverables, continuation applications, evaluation activities, and closeout deadlines.

· Assist project directors with interpretation of award requirements and administrative expectations.

· Monitor programmatic progress and reporting deadlines across the college’s grant portfolio.

· Coordinate with the Business Office to align and reconcile programmatic activity with grant financial activity, as appropriate.

· Track grant modifications, extensions, amendments, reporting requirements, and closeout activities.

· Assist project directors in maintaining appropriate supporting documentation.

Institutional Grant Management

· Maintain a centralized inventory of submitted, awarded, active, and closed grants.

· Develop and maintain standardized institutional grant-management tools, templates, checklists, and procedures.

· Maintain records of grant funding, periods of performance, responsible project directors, reporting deadlines, matching requirements, restrictions, and major deliverables.

· Provide grant-management training and technical assistance to faculty, staff, administrators, and project directors.

· Assist college leadership in evaluating workload, risk, sustainability, and institutional capacity before committing to new grant-funded initiatives.

· Coordinate grant information needed for institutional planning, accreditation, audits, and other reporting.

· Track outcomes and lessons learned from completed grants to strengthen future applications.

· Promote coordination among departments pursuing related or overlapping funding opportunities.

This is a restricted-grant funded position. Continuance after five years will be determined by available funding year to year.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

· Master’s degree from an accredited institution in grants administration, project management, higher education administration, public administration, nonprofit administration, business administration, or a related field.

· Demonstrated experience managing complex projects, grants, contracts, programs, or comparable initiatives involving multiple stakeholders and deadlines.

· Demonstrated ability to coordinate projects from planning through implementation, monitoring, reporting, and closeout.

· Experience preparing professional reports, proposals, narratives, or other complex written documents.

· Demonstrated ability to interpret and apply policies, regulations, guidelines, and contractual or grant requirements.

· Demonstrated experience monitoring budgets, expenditures, project deliverables, or performance measures.

· Strong organizational and project-management skills, including the ability to manage multiple priorities and deadlines.

· Strong analytical skills and the ability to interpret quantitative and qualitative information.

· Excellent written and verbal communication skills.

· Demonstrated ability to collaborate effectively across organizational units and with individuals at varying levels of responsibility.

· Proficiency with Microsoft 365 applications, particularly Word, Excel, Outlook, Teams, and related collaboration tools.

· Ability to maintain accurate records and exercise appropriate judgment with confidential or sensitive information.

Additional Considerations

· Experience administering federal grants in a college, university, governmental, nonprofit, or similar environment.

· Experience with U.S. Department of Education grants, particularly the Title III Strengthening Institutions Program or another Higher Education Act program.

· Knowledge of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

· Experience preparing federal annual performance reports, continuation reports, or grant closeout documentation.

· Experience coordinating grant budgets and working with finance, procurement, human resources, and audit personnel.

· Experience with federal grant systems, electronic submission platforms, grant-development tools, or funding databases.

· Successful experience developing competitive federal, state, foundation, or other external grant proposals.

· Experience developing logic models, measurable objectives, performance indicators, work plans, and evaluation plans.

· Experience with data collection, program evaluation, institutional effectiveness, or performance measurement.

· Experience implementing or monitoring grants involving student success, workforce development, career services, work-based learning, information technology, or institutional capacity-building.

· Experience working in a community college or other public higher education environment.

· Experience providing training or technical assistance to project directors or other grant personnel.

Operation of a State Vehicle Yes Supervises Employees No Required Travel

May be required to travel to other WCC offsite locations.

Posting Detail Information

Posting Number FAC_2126P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/09/2026 Job Close Date 01/04/2027 Open Until Filled Agency Website www.wcc.vccs.edu Contact Name Malinda Poole Eversole Email HR@wcc.vccs.edu Phone Number (276) 223-4869 Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/102959