Job Location:
Posting Details:
Under the direction and guidance of the Title and Contracts (T&C) Manager, the Title Examiner 2 will process new & renewal short-term and right of way applications, including complete assignment applications. Oversee and manage the cancellation process for all contracts. Provide efficient, accurate
and timely examination of agreements, contracts, orders, and other legal documents to internal staff and outside representatives. Responsible for meeting deadlines; and providing accurate information. Exercise considerable independence and discretionary judgment in daily tasks and assigned workload. Ability to communicate effectively, orally and in writing. Ability to research and provide land and title reports. Ability to deal courteously and effectively with all levels of ASLD staff, including the Commissioner's Office, members of the public, federal, state, and local government officials, and the Attorney General's Office.
Job Duties:
-Process Special Land Use Permits for all uses.
-Oversee and manage the cancellation process for all contracts.
-Process Applications to Place Improvement/Land Treatment applications.
-Process new & renewal short-term and right of way applications, complete assignments.
-Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
-Appropriate statutes, departmental rules, policies, and procedures as it pertains to leasing State Trust land.
-Researching land title and leasing records.
-Encumbrances, chain of title, leasing, and land records.
-Title procedures, assignments, legal terminology, land research practices, and preparation of related documents.
Skilled in:
-Examining / proofreading documents for accuracy.
-Advanced interpersonal, written, & verbal communications & display critical thinking.
-Prioritize and organize multiple tasks.
-Work collaboratively in teams and across organizations & adjust plans accordingly to meet deadlines.
-Understanding of land legal descriptions.
-Prioritize and organize documents.
-Proficiency in computer usage and programs (Microsoft Office, Excel, Google Suite, Salesforce).
Ability to:
-Communicate correct information to public and staff, as well as coordinating between various sections with appropriate tact and resourcefulness.
-Understand and interpret legal descriptions to draw conclusions as to ownership and/or description of property.
-Plan and organize personal workload to effectively meet assigned deadlines.
-Prepare in-depth, accurate, and organized title and land research reports.
Selective Preference(s):
-A minimum of 3-5 years of experience in:
-Technical examining and/or title work similar to that done within a title company (i.e., Assessor' s Office, State, Federal or City land/title Dept). Reading land legal descriptions and contract-based research experience.
-Any combination of training and experience that meet the Knowledge, Skills, and Abilities (KSAs); which may include, but are not limited to: a relevant degree from an accredited college or university, coursework and work experience relevant to assignment.
Pre-Employment Requirements:
-Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.) Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Upon successful completion of the required training and probationary period, this position may offer the ability to work a hybrid remote work schedule, based upon the department's business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Retirement:
Lifetime Pension Benefit Program
Deferred Retirement Compensation Program
Contact Us:
If you have trouble applying for this position, please email HRIShelpdesk@azdoa.gov for assistance.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ASLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
