Timesheet Administrator – AMPOL Turnaround

Play a key role in one of Australia’s largest refinery shutdowns
Ensure accurate workforce data and payroll processing across the turnaround
Join a high performing UGL turnaround team

Why this role

• Be an integral part of the AMPOL Refinery Turnaround from Mid-July – September 2026, supporting workforce coordination across a major shutdown.
• Strengthen your capability across timesheet administration, labour reporting, and project coordination within a high-volume, fast-paced turnaround environment.
• Contribute to the success of a critical national energy asset by ensuring workforce data is accurate, compliant, and delivered on time.

UGL

UGL provides engineering, construction, and maintenance services across multiple sectors including oil & gas, power, renewables, resources, water, defence, and telecommunications. Our teams operate in dynamic, technically demanding, fast paced settings where safety, accuracy, and performance are paramount.

About the Role

We are seeking an organised and detail-driven Timesheet Administrator to support the upcoming AMPOL Refinery Turnaround.

You will work closely with Supervisors, Management, and broader project teams to manage the end-to-end timesheet process for a large workforce operating on complex rosters, including day and night shift crews.

The turnaround runs from Mid-July – End September 2026, operating on a 6 days on / 1 day off roster

This role is critical to ensuring accurate payroll processing, workforce visibility, and timely project reporting during a high-demand shutdown.

What We Offer

• 6/1 roster for the shutdown duration
• Exposure to one of Australia’s last operational refineries
• Strong, supportive safety-first culture
• Access to UGL learning and development programs
• Employee benefits, rewards, and long-term career pathway

Key Responsibilities

Timesheet & Labour Administration

• Collect and process timesheets for all shutdown personnel
• Verify hours worked, overtime, allowances, and job codes
• Liaise with Supervisors and Leading Hands to resolve discrepancies or missing data
• Ensure compliance with payroll cut-offs and reporting deadlines
• Maintain accurate labour registers and workforce tracking
• Produce daily and weekly labour reporting as required

Project Administration Support

• Collate and maintain workforce and project data across registers and reporting tools
• Assist with reporting requirements including workforce, compliance, and progress tracking
• Enter and manage data across systems such as Excel, ETCH,
• Format documents in line with UGL standards
• Support additional project administration tasks during peak shutdown activity
• Proactively follow up stakeholders to ensure data accuracy and completeness

About You

• Previous experience as a Timesheet Administrator or Project Administrator
• Experience in shutdowns, oil & gas, construction, or heavy industry environments preferred
• Strong proficiency in Microsoft Office (especially Excel); SAP experience desirable
• High level of accuracy and attention to detail with numerical data
• Ability to manage high volumes of timesheets in tight timeframes
• Strong communication skills and confidence engaging with multiple stakeholders
• Highly organised with the ability to prioritise competing deadlines
• Proactive, reliable, and solutions-focused mindset

About UGL

As part of the CIMIC Group, UGL values inclusion and diversity of background, experience and thought. We encourage applications from women, Aboriginal and Torres Strait Islander peoples, culturally diverse candidates, people with disabilities and mature aged workers.

How to Apply

If this opportunity aligns with your experience, please click Apply and follow the prompts. We will contact shortlisted applicants.

Screening processes may include reference checks, work rights verification, national police checks, and pre-employment medicals including drug and alcohol testing.