Job Description

In the Netherlands or Czech Republic, Klépierre hires a Rental Manager

The Rental Manager is responsible for the complete administrative, contractual, and financial processing of the leasing activities within the real estate portfolio. This includes lease contract registration, invoicing, rent indexations, service charge administration, turnover reporting, receivables support, and financial reporting.
The objective is to provide management with accurate, timely, and complete real estate and financial information at all times to enable effective steering and control.

RESPONSIBILITIES
Contract Management & Documentation

• Registering, managing, and verifying lease agreements, addenda, and marketing contributions.
• Implementing rent changes, indexations (CPI), service charge advances, and marketing contributions.
• Monitoring contract terms, renewals, terminations, and handover documentation.
• Ensuring a complete and up‑to‑date lease file.

Lease Administration & ERP Management

• Processing all leasing changes in the real estate management system (SAP).
• Verifying property data, rental rates, allocation keys, and technical unit information.
• Ensuring proper registration of fixed charges, property tax (WOZ), assessments, and filing objections where required.

Invoicing and Financial Processing

• Invoicing monthly and quarterly rents, marketing contributions, and all recharges to tenants or third parties.
• Calculating and invoicing turnover rents and managing the submission of turnover figures (e.g., Tomcat).
• Processing incoming and outgoing payments based on bank statements.
• Preparing and processing direct debit and credit transfer orders.

Service Charge Administration – Annual Statements

In collaboration with the Technical Manager:

• Preparing the annual service charge settlement.
• Determining and entering allocation keys.
• Performing completeness checks, financial reviews, and drafting explanatory notes.
• Presenting settlements to the service charge committee.
• Invoicing and settling final statements with tenants.

Financial Reporting & Control

• Preparing periodic financial reports for management.
• Ensuring all revenues and expenses are recorded accurately, timely, and completely.
• Identifying deviations and reporting them to the Control department.
• Providing advice based on financial insights and trends.

Receivables Management (Support)

• Supporting the receivables team in monitoring and collecting overdue payments.
• Identifying risks and irregular payment patterns.
• Contributing to an up‑to‑date debtor position.

Communication & Collaboration

• Acting as the point of contact for Centre Management, tenants, and internal stakeholders.
• Professionally handling questions regarding contracts, service charges, rent payments, and invoicing.
• Closely collaborating with Property Management, Finance, Technical Management, and Control.

Owners' Association (VvE) Administration

• Managing the administration for Owners’ Associations.
• Preparing quarterly invoices, reviewing balance sheet positions, and supporting the annual accounts.

Job Requirements

Education & Experience

• MBO+ or HBO level, preferably in real estate, administration, legal assistance, or a commercial field.
• Experience within property management, housing corporations, commercial real estate, or contract administration in the Dutch market is strongly preferred.
• At least 3 years of experience in real estate administration, finance, rental administration, or property management.
• Experience with SAP or other real estate ERP systems is an advantage.
• Affinity with legal documents, particularly lease agreements.

Knowledge & Skills

• Solid understanding of Dutch tenancy law, service charges, indexation, and financial administration.
• Strong numerical insight and analytical skills.
• Fluent in Dutch, English and preferabel in German.
• Excellent skills in Excel and financial reporting tools.
• Accurate, meticulous, and reliable in data handling.
• Familiarity with retail real estate or commercial real estate is a plus.

WORKING CONDITIONS

Location: Based in our Utrecht or Prague office.
Market conform salary and labour agreements.