The Territory Administrator is responsible for managing and coordinating all administrative and operational support functions across ALSAC properties and market teams within a designated territory. This role oversees financial administration, facilities management, operational reporting, contract and vendor management, and inventory control.

This position plays a critical role in optimizing processes and procedures to ensure efficient, compliant, and cost-effective operations. The Territory Administrator serves as the administrative lead and trainer for market offices, ensuring alignment with ALSAC policies, procedures, and regulatory standards.

Essential Responsibilities

• Facilities & Property Management

  • Oversee the maintenance and functionality of all ALSAC properties within the territory through coordination with internal teams and external vendors.
  • Partner with Facilities, Strategic Sourcing & Supply Chain, and Shared Services to ensure all building systems are properly maintained and serviced.

• Financial Administration & Reconciliation

  • Collaborate with Shared Services to ensure accurate coding and processing of all territory revenue.
  • Develop and manage revenue and expense reclassification procedures, ensuring timely and accurate adjustments.
  • Partner with market teams to ensure proper handling and coding of all funds received within the territory.

• Contract & Vendor Management

  • Track and manage all contracts across territory teams, ensuring partnership terms, obligations, and payment timelines are met.
  • Lead procurement activities by sourcing vendors, soliciting quotations, and conducting bid analyses to secure high-quality goods and services at competitive costs.

• Budgeting & Financial Oversight

  • Support annual budget planning by providing cost estimates for equipment, materials, supplies, and services.
  • Monitor and analyze financial performance for indirect programs, including monthly forecasting and budget tracking.
  • Process payables and expense reports as needed for territory and area leadership.

• Fleet & Asset Management

  • Manage in-territory fleet operations in coordination with the national fleet manager to ensure compliance, safety, and proper maintenance.

• Operational Excellence

  • Assess, design, and implement office procedures and operational processes that drive efficiency and consistency across locations.
  • Oversee inventory management, workplace safety protocols, business continuity plans, and office standards.

• Compliance & Training

  • Serve as the territory lead for Payment Card Industry (PCI) data security standards, ensuring adherence to audit and compliance requirements.
  • Deliver training, guidance, and ongoing support to market teams to reinforce ALSAC procedures and regulatory compliance.

Qualifications & Requirements

• Strong written and verbal communication skills with the ability to engage effectively with internal and external stakeholders
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities
• Demonstrated ability to interpret and execute complex instructions
• Proven ability to consistently meet deadlines in a fast-paced environment
• Strong collaboration and cross-functional partnership experience
• Experience in project management, budgeting, and forecasting
• Proficiency in Microsoft Office, particularly Excel and Word
• Knowledge of procurement processes and vendor management preferred
• Bachelor’s degree and 5+ years of related experience (including procurement and office management), OR High School diploma/GED with 6+ years of relevant experience
• Valid driver’s license