Job Description

PURPOSE OF THE POSITION:

The Tender Administration Intern will support the tender administration team in the preparation, coordination, and submission of tender documents. This role offers an excellent opportunity to gain hands-on experience in the tendering process, project management, and administrative functions within a dynamic and fast-paced environment

Duties:

• Perform an initial review of the Invitation to Tender documents to establish scope of work, the tender schedule and the composition of the tender team.
• Alert Managing Director to potential problems in tender development/production.
• Establish the requirements and deliverables of the tender team members with due regard to the scope of work and the tender schedule
• Participate in all tender stage meetings
• Ensure that all relevant data and information compiled during the tender development is considered and made available to all tender team members
• Maintain accurate records and files (manual and electronic) of all tender data (i.e. correspondence, quotations, internal input, etc.)
• Plan tender reviews and submittal deadlines and customer requirements
• Developing a convincing proposal that will meet the requirements and stand out from other tenders.
• Manage the tender office (i.e. Planning, Organising and Controlling of resources)

REQUIREMENTS:

• Bachelors degree in project management or related.
• Organised with time management.
• Drivers license minimum Code 10 (PDP).
• Good written and oral communication skills.
• Good teambuilding/working skills.
• Capable of handling multiple tasks simultaneously and to self-prioritize
• Able to follow detailed instructions
• Capable of dealing with high stress levels resulting from continual deadlines

COMPETENCIES:

• Initiative.
• Planning and organizing.
• Communication skills (written and verbal).
• Good time management.
• Be able to work under pressure.
• Attention to detail and accuracy.
• Supervisor and diagnostic skills.
• Project managing skills.
• Be self-sacrifice.
• Good negotiation skills.
• Confidentiality.