Job Description

As Tender & Business Development Specialist (f/m/d), you will play a key role in the coordination, preparation and submission of technical and commercial proposals for both public and private clients. You will support the full bid lifecycle, from tender opportunity identification and tender document review through proposal preparation, coordination of contributors and final submission, ensuring compliance, quality and timely delivery.

Role accountabilities:

• Coordinate and support the entire tender process, ensuring timely and accurate preparation of technical, administrative and commercial documentation.
• Review and analyse tender documentation, specifications, contractual requirements and client instructions for both public and private clients, identifying key obligations, risks and submission requirements.
• Organise, prioritise and manage multiple bid requests simultaneously, coordinating activities across different opportunities, deadlines and stakeholders.
• Support bid/no-bid assessments and contribute to tender planning and strategy discussions.
• Coordinate internal contributors (technical teams, project managers, commercial teams and support functions) to obtain the information required for proposal development.
• Prepare, compile and quality-check tender submissions, ensuring compliance with client requirements and internal standards.
• Analyse and summarise technical information, translating complex project inputs into clear, structured and client-focused proposal content.
• Maintain document control and organised file management throughout the bidding process.
• Provide support to the Commercial Enablement and Business Development teams with bid-related information, reporting and data management.
• Support the continuous improvement of bidding processes, tools, templates and knowledge-sharing practices.
• Monitor tender KPIs and maintain bid databases for reporting and performance tracking.
• Ensure consistency, quality and punctual delivery of all proposal submissions.
• Work effectively within an international and multidisciplinary environment, collaborating with local and global teams.
• Demonstrate strong ownership, organisation and prioritisation skills across multiple concurrent opportunities.
• Adopt and promote the Arcadis Way and Arcadis core values in day-to-day activities.

Qualifications & Experience:

• Degree in Architecture, Civil Engineering, Mechanical Engineering, Environmental Engineering or another technical discipline.
• Previous experience as a Tender Officer, Bid Coordinator, Bid Manager or Proposal Specialist. Candidates with experience in engineering, construction, architecture or consultancy environments, including the preparation and coordination of public and private tenders, review of tender documentation and management of multidisciplinary proposal submissions, will be particularly valued.
• Proficiency in English and Spanish is required. Portuguese is not mandatory but would be considered a valuable asset.

Expected Skills:

• Excellent written and verbal communication skills in English and Spanish.
• Strong organisational, planning and prioritisation skills.
• Ability to manage multiple deadlines and competing priorities effectively.
• High attention to detail and commitment to quality.
• Proficiency in Microsoft Office applications, particularly PowerPoint, Word and Excel.
• Experience with document management and proposal preparation tools.
• Ability to review and interpret technical, commercial and contractual documentation.
• Strong analytical mindset and capacity to understand technical concepts quickly.
• Proactive approach, problem-solving skills and ability to work independently.
• Team-oriented attitude with the ability to coordinate across multidisciplinary teams.
• Previous experience in tendering, bid management or proposal coordination would be highly valued.
• Experience in consulting, engineering, architecture or construction environments would be highly appreciated.
• Knowledge of Oracle or similar ERP systems is desirable but not essential.