Job Description

We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.

We’re evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development pipeline, we do things differently.

We are Vicinity.

Role purpose

The key purpose of the Tenancy Delivery Coordinator is to assist in the administration, management and delivery of tenancies through the tenancy delivery process across allocated centres in a time manor. The role will support the tenancy delivery team and ensure tenancies are handed over on time and in accordance with all landlord and tenant obligations. The role will provide direct support to the Tenancy Delivery Manager with their responsibilities including project management, cost management, contractor management, administration, integration of key stakeholder objectives and effective management of procurement and the shop opening program.

Create exceptional retail experiences. Support seamless shop openings. Drive outcomes that matter.

We’re looking for an organised, proactive and relationship focused Tenancy Delivery Coordinator to support the delivery of new and refurbished retail tenancies across our centres. If you’re energised by fast paced environments, enjoy coordinating multiple stakeholders, and want to grow your career in construction, design or property, this role offers the perfect platform.‑focused ‑paced environments, enjoy coordinating multiple stakeholders, and want to grow your career in construction, design or property, this role offers the perfect platform.

As a key member of our Leasing Design & Delivery team, you’ll help ensure every tenancy is delivered on time, on budget and in line with all landlord and tenant obligations Working closely with a Tenancy Delivery Manager, you’ll play a pivotal role in project administration, contractor coordination, procurement support, and ensuring our retailers open their doors with confidence.

What you’ll do

Tenancy Coordination & Administration

• Manage and track tenancy delivery activities, ensuring all milestones are hit.
• Respond to RFI’s within agreed SLA timeframes.
• Coordinate leasing driven capital works and support planning and permit submissions.‑driven capital works and support planning and permit submissions.
• Prepare Construction Authority requests and assist with cost reporting, purchase orders and receipting.
• Maintain accurate meeting minutes and monitor key deadlines for shop openings.
• Support minor works contract preparation and manage ECM/JDE administrative tasks.
• Drive project momentum alongside the Tenancy Delivery Manager and attend relevant site or stakeholder meetings.

Processes & Procedures

• Maintain governance frameworks and support consistent tenancy delivery processes.
• Assist with authority management including building and development approvals, compliance and exemptions.
• Contribute to a safe, risk aware environment aligned with Vicinity’s standards.‑aware environment aligned with Vicinity’s standards.

Compliance & Stakeholder Management

• Participate in shop opening meetings and track milestones.‑opening meetings and track milestones.
• Support WHS and environmental compliance across all tenancy works.
• Attend asset/operations meetings to stay across centre issues impacting delivery.
• Manage close‑out documentation to contractual standards.
• Build strong relationships with internal teams, retailers, contractors, and external partners.
• Act as the central conduit between Leasing, Retail Design, builders, retailers and centre management to achieve high quality outcomes.‑quality outcomes.

Who you’ll work with

• Tenancy Delivery Managers
• Retail Design Managers & broader Design team
• Leasing Managers & Executives
• Centre Operations Teams

What you’ll bring (Essential Experience)

• Interest in Construction Management or equivalent industry experience.
• Strong communication skills—written, verbal, visual and negotiation.
• Confidence in preparing schedules, cost plans and progress reports.
• Proficiency with Microsoft Office, Bluebeam/Adobe Acrobat, and project scheduling/budgeting tools.
• Highly organised, goal driven, customer focused and comfortable working across both small and large groups.‑driven, customer‑focused and comfortable working across both small and large groups.

Capabilities you’re known for

• Collaboration and teamwork across multiple disciplines.
• Stakeholder relationship building at all levels.
• Commercial awareness and understanding of retail environments.
• Problem solving, planning and prioritisation.
• Project management, driving tasks from concept to completion.
• Appreciation of retail design, construction principles and fitout processes

Why join us?

This is your opportunity to directly influence the retailer experience, partnering with designers, leasing managers, ops teams and centre stakeholders to bring spaces to life. You’ll gain exposure to all stages of tenancy delivery, broaden your construction and project management capability, and be part of a team committed to innovation, customer focus and continuous improvement.

If you’re motivated by outcomes, thrive in a collaborative environment and want to grow your career within retail property, we’d love to hear from you.

Why Vicinity?

Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:

• Flexible working options

• Birthday leave & purchased additional leave

• $1,000 worth of VCX securities rewarded for eligible team members

• Generous Parental Leave

We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect.

At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team:

Email: talent.acquisition@vicinity.com.au

Phone: +61 3 7001 4000 (request to speak to our Talent Acquisition team)

Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required dependant on role and level.