Job Description

The American Marketing Association is looking for a Temporary Staff Accountant!

Who We Are

About the American Marketing Association (AMA)

As the leading global professional marketing association, the AMA is the essential community for marketers. From students and practitioners to executives and academics, we aim to elevate the profession, deepen knowledge, and make a lasting impact. The AMA is home to five premier scholarly journals including: Journal of Marketing, Journal of Marketing Research, Journal of Public Policy and Marketing, Journal of International Marketing, and Journal of Interactive Marketing Our industry-leading training events and conferences define future forward practices, while our professional development and PCM® professional certification advance knowledge. With 70 chapters and a presence on 350 college campuses across North America, the AMA fosters a vibrant community of marketers. The association's philanthropic arm, the AMA’s Foundation, is inspiring a more diverse industry and ensuring marketing research impacts public good.

AMA views marketing as the activity, set of institutions, and processes for creating, communicating, delivering, and exchanging offerings that have value for customers, clients, partners, and society at large. You can learn more about AMA’s learning programs and certifications, conferences and events, and scholarly journals at AMA.org

What to know about this role

• We are a fully remote organization with team members in over 20 states within the US. Work from the comfort of your home, a local coffee shop, or wherever in the U.S. brings you joy! However, please note that you MUST live in one of the following states to be considered for this role:
• Alabama, Colorado, District of Columbia, Florida, Georgia, Illinois, Indiana, Louisiana, Massachusetts, Michigan, Minnesota, North Carolina, New Jersey, New York, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Virginia, Washington, or Wisconsin!
• We are unable to consider candidates who require an H1-B sponsorship at this time.
• This role will be 30 hours per week maximum through mid-September 2026.
• The hourly rate for this position is: $35.00 to $38.00 based upon experience

The impact of this role

Reporting to the Financial Controller, the Staff Accountant is responsible for reconciliations, vendor payments, tracking corporate card expenses, preparing journal entries, actively involved with month-end close processes, cash flow forecasting, and external audits.

What you’ll be doing

Administrator for corporate and employee credit card expense platform

• Approves expense reports for processing data into Intacct monthly.
• Maintains user database / assigns corporate credit cards.
• Update/maintain account expense types, ensuring the integrity of the data.
• Resolve end-user issues in the system.
• Train all new end-users
• Process employee and volunteer expense reports as needed.

Administrator for the expense payment platform

• Verify vendor invoices, expense reports, credit card statements, and other miscellaneous disbursements for accuracy.
• Maintains the user database / assign approvers for vendors.
• Review all documents (ex. expense reports, vendor statements, check requests, credit card billing statements, etc.) for proper documentation, account coding, proper signature authorization, and timeliness.
• Resolve end-user issues in the system.
• Train all new end-users

Corporate Card Administrator

• Issue/cancel corporate credit cards.

• Review purchases to ensure the integrity of data.
• Ensure that payments are secured monthly.

General Accounting Duties

• Responsible for researching and resolving all accounting and/or documentation problems and discrepancies.
• Interact with suppliers, AMA employees, volunteers, and external auditors for all A/P related inquiries. This includes reconciling vendor statements and providing vendor payment and history details upon request.
• Maintain and reconcile general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable on a recurring monthly basis,
• Responsible for reviewing accounts payable aging and following up on delinquent invoices and expected credit memos.
• Responsible for filing the Illinois Sales Use Tax return.
• Meet the month-end close timelines, ensuring all books are closed accurately per schedule.
• Assist the Controller with forecasting expenses for cash flow purposes.
• Assist the Controller with expense actual vs budget variance analysis.
• Support all accounts payable process improvement initiatives.
• Actively involved with the external audit.
• Maintain complete vendor files with classification of vendor and company information, including TIN, improving the documentation to accurately file 1099s.
• Serve as backup for accounts receivable position, including tracking, invoicing, and recording of cash receipts.

What you bring to the table

• At least 5 years of experience in Accounts Payable processes
• At least 1 year of experience in Concur
• At least 1 year of experience in Intacct
• Advanced Excel skills
• Critical thinking: willingness to work outside your normal duties to help solve a problem.
• Experience in a remote work environment with a dispersed team

What to expect from the interview process

• Recruiter and Hiring Manager resume review (AMA does not use AI to screen candidates at any point in our process)
• 30-minute phone interview with a member of AMA’s People and Culture team
• Virtual Interview with the hiring manager and key stakeholders you’ll be working closely with

The American Marketing Association is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, reproductive health decisions, family responsibilities, or other applicable legally protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with applicable legal requirements. AMA is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you have a disability or special need that requires accommodation, please let us know.

EEO

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