Being part of the magic at The North Carolina Arboretum starts here. As a part-time, seasonal Venue Coordinator, you’ll help bring to life weddings, Winter Lights, and a variety of special rentals in one of the region’s most beautiful settings. This role is an excellent fit for someone who enjoys creating smooth, memorable experiences, works well behind the scenes, and takes pride in being dependable and organized. Weekend availability is essential, pay is $22 per hour and most shifts happen during our busiest and most joyful moments. If you’re looking for extra income and meaningful work in a vibrant, nature-filled environment, we’d love to welcome you to the team. This role will work 30 hours per week.
This position will perform a variety of wedding and event support duties such as onsite coordination of event set up, enforcement of TNCA event policies and procedures assisting client and vendors, attending to bridal needs, supervision of alcoholic beverage service, and event breakdown. This position will also assist the Events Supervisor in collaboration with a planning team in managing special events at the Arboretum, including but not limited to plant shows, member events, and Winter Lights at The North Carolina Arboretum. This effort will involve communicating with vendors, customers and staff to determine and document set-up requirements, coordinate with entertainers and caterers where applicable, and help to assign duties to events management personnel.
Venue Coordination often means:
To successfully support indoor and outdoor events and rentals, this staff member must be able to work out doors under a variety of temperatures and weather conditions, and will spend extended periods of time standing, walking and sitting. Moderate lifting will be employed to assist with positioning furniture, supplies and equipment. Weekend availability is necessary.
The North Carolina Arboretum is a 434 acre public garden affiliated with the University of North Carolina featuring indoor and outdoor exhibits, educational activities, and plant-centered research and economic development programs. The North Carolina Arboretum Society is a 501 (c)(3) nonprofit corporation that supports the Arboretum’s mission of cultivating connections between people and plants through the membership program, individual and corporate giving programs, retail operations, sponsored research activities and fee-based educational program and exhibits and green events. The Guest Service & Experiences department of the North Carolina Arboretum oversees design, exhibits, retail sales, and events management.
This position requires weekend and some evening availability.
Preferred qualifications are a four-year degree in a related field and one year of event experience or an equivalent combination of education and experience.
Communication: Must have excellent and courteous written and verbal communication skills for interaction with both internal and external publics. Ability to screen and direct clients and visitors to the appropriate source, inform the public about services, processes, procedures and guidelines. This position will need to follow both written and oral instructions. Customer Service: This position will require strong customer service skills including a solid knowledge of event procedures, attentiveness to customer feedback and the ability to use positive language. This role will schedule adequate staffing and setup to ensure successful event delivery while representing the Arboretum and its mission. Office Technology: This position utilizes a variety of equipment and office systems (i.e. telephone, computer with standard software, Google products such as calendar and docs, fax, copier, etc.) and will require a strong administration foundation. Work Management: Ability to coordinate tasks and establish priorities in response to workflow, be detail-oriented and have a high level of organization. Must be able to manage multiple projects with accuracy and exhibit stellar time management skills. This position will carry out plans and duties as assigned by the Events Coordinators. Alcohol Management: Ability to coordinate and oversee alcohol service for events while following applicable policies, procedures, and regulations. Ensure appropriate staffing, setup, service, and responsible handling of alcohol to support a safe and successful event experience.
The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.
The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) is a VEVRAA Federal Contractor.
To claim veteran's preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, along with a State Application for Employment (Form PD-107 or equivalent) to the appointing authority.
The UNC System Office (includes PBS NC, NCSEAA, and NC Arboretum) participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Applicants needing assistance with the application process are asked to contact: ophiring@northcarolina.edu
Overview
The University of North Carolina System is a multi-campus university dedicated to serving the state of North Carolina and its people through world-class teaching, research and scholarship, and outreach and service. More than 225,000 students are enrolled in the UNC System’s 16 university campuses across the state and the NC School of Science and Mathematics, the country’s first public, residential high school for gifted students.
The UNC System is one of the strongest and most successful systems of public higher education in the nation. It’s mission—to discover, create, transmit, and apply knowledge to address the needs of individuals and society—remains true to the University’s founding ideal of shared knowledge in a free society. In addition, the UNC System has a long-standing commitment to public service. The UNC Center for Public Television, the UNC Health Care System, the NC Arboretum, and other University affiliates and programs reap social and economic benefits for the citizens of the state.
System Office
The UNC System Office, located in Raleigh, houses the offices of the president and senior administrative staff for the University. This core administrative staff executes the policies of the UNC Board of Governors and provides Systemwide leadership and support in the areas of academic affairs, business and financial management, communications, strategy and policy, human resources, legal affairs, and government relations. The UNC System Office also has administrative oversight of a number of University affiliates.
