Job Description

About the Role

We're looking for a highly organized, people-first HR & Office Assistant to be the operational backbone of our Santa Clara headquarters. This role sits at the intersection of HR support and office operations - you'll be the first face visitors see, the person who keeps the office running smoothly, and a key support to our HR team as we scale.

This is an ideal role for someone early in their HR or operations career who wants broad exposure in a fast-moving medtech environment.

What You'll Do

Front Desk & Office Operations

• Serve as the primary on-site receptionist - welcoming visitors, managing building access, and creating a professional first impression
• Handle incoming mail and packages, including scanning and routing checks and sending tax documents to Paylocity.
• Own office supply and snack inventory - proactively monitoring levels and placing orders to keep the office stocked

HR Support

• Provide data entry and administrative support in Paylocity (HRIS)
• Coordinate interview scheduling across hiring managers and candidates, ensuring a smooth candidate experience
• Assist with maintaining the Employee Handbook and other HR compliance related tasks

Field Sales Credentialing

• Coordinate with reps and hospital credentialing offices to resolve outstanding requirements and minimize time-to-access delays

Events & Culture

• Assist with planning and execution of company events, including Town Hall meetings, team gatherings, and milestone celebrations
• Assist with planning and execution of senior leadership events (offsites)
• Support facilities coordination as needed across our office locations

What We're Looking For

• An adaptable, proactive problem solver with 1–2 years of administrative, office operations, or HR support experience
• Strong organizational skills and attention to detail - you follow through and nothing falls through the cracks
• Warm, professional communication style; comfortable being the first point of contact
• Proficiency with Microsoft Office/M365; experience with an HRIS (Paylocity a plus) is a bonus
• Discretion with confidential information - HR handles sensitive data and you'll treat it accordingly

Salary Range

$22 - $26 per hour

EBR Systems, Inc. does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. Please refrain from solicitations at this time.

About the Company

What if your work doesn’t just support innovation—what if it changes lives?

At EBR Systems, Inc., we are not imagining that future—we are building it. We are the team behind the world’s first FDA approved, leadless left ventricular endocardial pacing device for heart failure. It’s a breakthrough redefining what’s possible in heart care, and it’s just the beginning!

We don’t just create game-changing medical devices—we grow people. Patients come first in everything we do. You will be empowered to solve real problems and to do meaningful work that truly makes a difference.

If you are driven by purpose, excited by challenge, and ready to shape the future of cardiac technology, we want to hear from you. Visit us at https://www.ebrsystemsinc.com/ to learn more—and join us in our work Empowering Physicians, Powering Hearts

EBR Systems is an equal opportunity employer veterans/disabled. We celebrate diversity and are committed to creating an inclusive environment for all employees.