Job Description

The Center for Technology Licensing (CTL) has an immediate opening for a financial services representative in its Ithaca office. This is a full-time temporary position with benefits and an expected appointment term of six months.

The position will provide independent high-level support in areas of accounting, budget oversight, royalty distribution, administration, and reporting. This includes all areas of financial obligation and contract compliance for license agreements entered into by the Center for Technology Licensing. Intellectual property management is extremely complex; each deal and supporting contract is unique with multiple critical data elements that are used as the foundation for many accounting processes. Some licensees have multiple contracts for different technologies; others have one contract that covers multiple technologies, and some technologies are under contract to more than one licensee.

The financial services representative must be able to correctly interpret the available data and make critical decisions to manage the daily accounting processes. The position constantly reviews critical data elements and identifies and corrects missing or erroneous data.

Key responsibilities will include:

• Reviewing and approving accounts payable invoices associated with law firms

• Interpreting license agreements to assign expenses correctly

• Preparing check or electronic payment documents

• Processing invoices for department expenses

• Importing LEDES billing files into the database for intellectual property review and approval

• Processing Excel and DAT files received from law firms and converting them into LEDES text file formats

• Setting up new attorney firms and vendors within KFS

• Reconciling transactions for payments made in KFS and the CTL database

• Analyzing expenses and cost variances

• Reviewing attorney billing statements and making necessary adjustments

• Updating databases and managing paper and e-file records

About Us

The Center for Technology Licensing (CTL) is Cornell University’s technology transfer office. CTL’s mission is to bring the University’s scientific discoveries, technological innovations, and medical advances to the marketplace for societal benefit and to foster new venture creation and growth to support economic development within New York State and across the nation. The office manages a broad array of technologies for Cornell’s various campuses, including the Ithaca campus, Weill Cornell Medicine (WCM), Cornell Tech in New York City, and Cornell AgriTech in Geneva.

To bridge the gap between lab and market, business ideas, and successful startups, CTL also manages the university gap funding series and works closely with the university’s incubators and accelerators to advance commercialization, new ventures, and partnerships. CTL is a part of Cornell Research & Innovation

What We Need
Send us a cover letter and resume telling us why you are interested in this position and how your experience and qualifications match the position requirements. Your letter is an important component of your application. Visa sponsorship is not available for this position.

When evaluating your candidacy, we will look for evidence of the following:

• Associate’s degree with 2–4 years’ experience in a fast-paced accounting office, including experience in account reconciliation, financial statement preparation, accounts payable and receivable processing, or an equivalent combination of education and experience

• Demonstrated proficiency using spreadsheets and databases, including Microsoft Excel

• Proficiency with Microsoft Office Suite applications

• Ability to prioritize daily tasks and meet deadlines

• Ability to manage workflow and work independently on tasks, identify potential problems, consider various courses of action and notify supervisor of complex problems that arise and proposed course of action when appropriate

• Experience utilizing standard work policies and/or established procedures as a guide to activities

• Demonstrated use of initiative and sound judgment to resolve unique processing and procedural issues

• Strong customer service, interpersonal, and communication skills

• Demonstrated accuracy in work products and attention to detail

• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members

Although not required, the following would be helpful to have:

• Experience with Cornell financial systems and processes, including KFS, Kuali dashboards, Sophia, PaymentWorks, or related financial platforms

• Experience working with LEDES files and/or exporting billing data

Other Information

• This position is located in Ithaca, New York on the campus of Cornell University. The position is eligible for a hybrid work arrangement that would allow the flexibility to work from outside the office up to two days a week.

• This temporary position is full-time (39 hours/week) and is eligible for Cornell's endowed benefits, including paid holidays, health, life, and accident insurance, and paid leave.

• Anticipated hourly wage will be $26.08-$29.60.

University Job Title:

Temporary Financial Assistant

Job Family:

Temporary Finance/Budget/Planning

Level:

No Grade - Hourly

Pay Rate Type:

Hourly

Pay Range:

Refer to Posting Language

Remote Option Availability:

Hybrid

Company:

Contact Name:

Kathy McKee

Contact Email:

kem342@cornell.edu

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• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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2026-05-13