Job Description

King George V School is looking for a temporary Facilities Officer to join the team. The duration will be from 30 April to 10 October 2026. We are looking for a motivated individual who is growth-oriented and who is interested in a career in school facilities management. Apart from overseeing day to day school maintenance, he/she will coordinate planned infrastructure upgrading projects with the ESF facilities team. He/she will manage vendors, drive timelines, and uphold safety standards to ensure a high-quality learning environment.

Responsibilities:

1.Day-to-day Facilities Operations

• Receive, prioritise and action facility service requests (repairs, cleaning, minor maintenance).
• Monitor and manage the school’s helpdesk/maintenance ticket system; log, update and close requests.
• Conduct routine inspections of buildings, grounds and equipment; report defects and recommend remedial actions.

2.Contractor & Vendor Coordination

• Liaise with external contractors (plumbing, electrical, cleaning, landscaping, security, etc.); obtain quotes and schedule works.
• Supervise on-site contractors to ensure works comply with specifications, school policies and safeguarding requirements.
• Maintain up-to-date records of contracts, warranties and service agreements.

3.Rental & External Use Management

• Manage enquiries and bookings for external hires of school facilities (halls, sports facilities, classrooms) including checking availability and preparing hire agreements.
• Process rental applications, obtain necessary approvals, and ensure compliance with school policies, insurance and safeguarding requirements for external users.
• Coordinate logistics for external groups: access, security, cleaning, equipment setup and staff supervision as required.
• Oversee invoicing and collection of rental fees; liaise with Finance for timely processing and record keeping.
• Monitor and enforce conditions of use during rentals; inspect facilities before and after hire and document any damages or additional cleaning required.
• Maintain an up-to-date calendar of rentals and block bookings to avoid conflicts with school events and timetabling.

4.Health & Safety, Compliance & Risk Management

• Support compliance with local statutory requirements and school H&S policies (e.g., fire safety, lift inspections, water testing).
• Assist with risk assessments, safety audits and corrective actions.
• Maintain and update H&S records, incident logs and inspection reports; support emergency response procedures.

5.Planned Maintenance & Project Support

• Assist the ESF FDD with routine and planned maintenance schedules such as sports field returfing, toilet renovation, and school façade projects etc.
• Support small refurbishment projects: prepare basic specifications, coordinate site access, monitor progress and quality.
• Help manage inventories of spare parts, materials and equipment.

6.Grounds, Site Security & Events Support

• Help oversee site security arrangements and access control (badges, visitor passes).
• Support setups for school events (room set-up, furniture, signage) and ensure post-event clearance.
• Coordinate with security/guards for traffic, parking and crowd control as needed.

7.Administration & Communication

• Keep accurate records, produce simple reports and update asset registers.
• Communicate effectively with staff and contractors about scheduled works and any disruptions.
• Ensure appropriate safeguarding standards when contractors or external hirers are on site.

8.General Duties

• To work closely with the Operations Manager and support when necessary
• Any other ad hoc duties as assigned/listed by the line manager

Requirements:

• Cert / Diploma in Facilities Management, relevant experience in facilities maintenance or newly graduates from relevant fields. Technical background a definite advantage
• Self-motivated with strong sense of responsibility and problem-solving skills
• Fluency in oral, written English and Cantonese
• Strong communication and interpersonal skills and a good team player
• Ability to firmly communicate firmly with contractors and external guests while maintaining a positive, healthy relationship
• Strong organizational skills
• Time management
• Good customer service attitude.

Core Professional / Technical competencies required:

• Positive and can-do attitude.
• Able to handle sensitive and confidential information tactfully and with integrity.
• Engaged in professional development, has aims for growth.

Reporting to:

• 
  Operations Manager

Only application through our recruitment website will be considered.
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
For enquiries, please contact Ms Elsa Wong at elsa.wong@kgv.edu.hk

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. www.esf.edu.hk