Temporary Facilities Administrator (6 months to a year with possible full-time)
Brampton, ON
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future?
Be our next Temporary Facilities Administrator!
Your work environment at EXP
EXP is currently seeking a Facilities Administrator to work alongside the Facilities Team for their Central Canada Region. This Administrator will help with managing preventative maintenance schedules for all equipment and grounds located in our offices and lab locations, assist with management of offsite file retention, assist with tracking all our assets in our labs, ensure that vendors are maintaining contracts that are in place and assist with RFP preparations Applicant will need to be well -organized and be able to prioritize as required.
What a day at EXP has in store for you
Assist with maintaining current vendor contact list for all maintenance contractors at each of our office locations. This would include tracking of account number, service location, rep contact name and any information related to contracted pricing
Keep / maintain updated records in security software and other software as required
Review invoicing on an ongoing basis to ensure billing received matches contracts in place
Liaise between vendors, internal stakeholders, and accounting department to ensure invoices funneled through the department are approved, processed in an accurate and timely manner
Assist as needed with planning for post-Covid19 work environment. Looking at current office spaces to see where and what the company can do to make a more collaborative and safe work area for our employees
Assist with the preparation and maintenance of our current RFP process when looking to update vendors for building maintenance, acquire pricing for projects as directed by Facilities Director or Facilities V.P.
Provide any administrative support to any other member of the Facilities team as required, and any future projects as assigned
What your experience looks like
Minimum 2-3 years prior experience in an administrative role
Must have excellent command of the English language, including verbal and written communication.
Organized, attention to detail, the drive to produce results and ability to multi-task as required
Skillful in Microsoft Office 365, includes Word, Excel, Power Point, Teams and Publisher
Positive attitude and team player
Be able to travel to office locations as requested
This job posting is for an existing position vacancy within our organization.
The salary range for this role is between $38K - $40K The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.
EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.
What makes us different
The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.
Find out more about life at EXP by visiting www.exp.com
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice.
Today, over 4,700 creative EXP professionals across North America provide the passion and experience needed to deliver successful projects around the world.
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Guidée par sa mission de comprendre, d’innover, de collaborer et de réaliser, EXP fournit des services-conseils et des services complets d’ingénierie, d’architecture et de conception destinés aux milieux bâtis et naturels du monde entier.
L’héritage professionnel d’EXP remonte à 1906, année marquant le début des activités d’ingénierie des infrastructures de la plus ancienne de ses sociétés patrimoniales.
Aujourd’hui, les quelque 4 700 professionnels d’EXP travaillant depuis les quatre coins de l’Amérique du Nord mettent à contribution leur passion et leur expertise pour assurer la réussite de projets à travers le monde.
