Job Description

The Walker Art Center empowers people to experience the transformative possibilities of the art and ideas of our time and to imagine the world in new ways. In our over 125-year history, we have become one of the most celebrated art museums in the country and we are known for our innovative presentations and acclaimed collections of contemporary art across the spectrum of the visual, performing, and media arts.

The Department Coordinator provides administrative and operational support to the Public Engagement, Learning and Impact (PELI) team. This temporary, part-time role is responsible for coordinating departmental processes, supporting programs, managing contracts and invoices, tracking budgets, and helping maintain efficient systems and workflows across the department.

The ideal candidate is highly organized, detail-oriented, systems-minded, and comfortable managing multiple priorities in a collaborative environment. This role requires someone who can anticipate needs, communicate effectively, and create structure that supports both day-to-day operations and larger departmental initiatives.

WHAT YOU GET TO DO

Program & Department Coordination

• Coordinate logistics and administrative support for departmental programs, meetings, and initiatives.
• Assist with planning and execution of workshops, convenings, and community engagement activities.
• Schedule meetings, prepare materials, track action items, and support follow-up communication.
• Maintain department travel and calendars, and coordinate shared timelines and deliverables.
• Support cross-functional collaboration with internal departments and external partners.

Contract & Administrative Management

• Prepare, process, and track contracts, invoices, and related documentation for artists, consultants, vendors, and program partners.
• Coordinate onboarding and logistical support for visiting guests, speakers, and contractors as needed.
• Maintain organized digital records, shared files, and departmental documentation systems.
• Support purchasing, supply coordination, and general departmental operations.
• Develop, format, and maintain presentation decks and other supporting materials for meetings, programs, reports, and stakeholder communications.

Budget & Financial Tracking

• Track departmental expenses, invoices, and program-related budgets.
• Assist with reconciliation and financial reporting processes.
• Maintain accurate records and support adherence to budgetary procedures and timelines.
• Help monitor spending across multiple projects and initiatives.

Systems & Operational Support

• Develop and maintain organized workflows, tracking systems, and administrative processes.
• Support data entry, reporting, and information management across departmental systems.
• Identify opportunities to improve efficiency, communication, and coordination within the department.
• Serve as a reliable operational resource for the team by creating structure and consistency in administrative practices.

WHAT WE NEED IN YOU

• 2+ years of administrative, coordination, or operations experience preferred.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Demonstrated experience supporting budgets, contracts, invoicing, or financial tracking.
• Systems-minded approach with the ability to create and maintain efficient workflows and processes.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities independently and follow through on deadlines.
• Proficiency with Microsoft Office and standard workplace technology platforms.
• Experience with databases, project management systems, or CRM platforms is a plus.
• Interest in arts, education, community engagement, or nonprofit work preferred.

Physical and Environmental Requirements

• Primarily works in a professional office environment with regular use of computers, phones, and other standard office equipment.
• Must be able to remain in a stationary position and operate a computer for extended periods of time.
• Frequently communicates with employees, vendors, and external partners in person, by phone, and via email.
• May occasionally move throughout office or event spaces and lift or transport light office materials or supplies.
• Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

JOB SPECIFICATIONS This position is considered part-time, temporary, and non-exempt, averaging approximately 20 hours per week. As a non-exempt position, it is eligible for overtime pay. The compensation for this role is $26.11 hourly.

The Walker offers a wide range of benefits for both part-time and full-time employees, click link to view benefits: https://walkerart.org/primary-benefits-package/

This position is not eligible for relocation assistance.

All applicants must be eligible to work in the United States without the need for employer sponsorship.

Walker’s DEI commitment The Walker is committed to being an employer with a staff who, at all job levels, reflects the rich diversity of the communities and audiences we serve. We are dedicated to ensuring inclusion and equity in all our employment practices. We deeply value and welcome all the unique lived experiences in our applicants and encourage anyone meeting the minimum requirements to apply.

Recruitment Timeline All positions are open until filled.

E-Verify Participation Notice Walker Art Center participates in E-Verify to confirm the identity and employment eligibility of all persons hired to work in the United States.

For more information, please review the following notices:

• E-Verify Participation Poster (English/Spanish)
• Right to Work Poster (English/Spanish)