Job Description

Position Code: 8071

DEPARTMENT/ADMINISTRATION: School of Education

POSITION: Temporary, Exempt (2 months), Full-time (40 Hours)

SALARY RANGE: $70,304-$70,304 (pro-rated)

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification,

commensurate with candidate's education, experience, skills, and training.

INTRODUCTORY PERIOD: Twelve (12) Months

AVAILABLE: Immediately

POSTING DATE: October 30, 2026

APPLICATION DEADLINE: Open Until Filled, Apply Immediately.

Definition of Classification:

Reporting to the Associate Dean of Operations and Analytics in the School of Education, this position works collaboratively with staff to maintain efficient methods for requesting, confirming, and tracking fieldwork placements and student status. The position supports students throughout the full progression from entry into fieldwork/practicum through credentialing or licensure, helping ensure requirements, documentation, and applications are completed accurately and on time. Working closely with Assistant Directors, the position archives, updates, and maintains fieldwork procedures in compliance with program standards and processes credential and licensure applications for submission to the California Commission on Teacher Credentialing and the Board of Behavioral Sciences. This role is essential to maintaining continuity between fieldwork and credentialing processes and to supporting students’ timely progress toward professional eligibility. Duties and responsibilities include, but are not limited to, those listed below under Primary Responsibilities.

This position requires flexible working hours, which may include working some evenings, weekends, and some holidays.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• Works closely with School of Education staff to coordinate field experience placements with a multitude of school districts, colleges and clinics for students enrolled in main campus programs and regional campus programs. This coordination includes requesting and confirming placements in a timely fashion, tracking placements, documenting assignments, and communicating accurate information with campus personnel.
• Supports school districts and campus partners in coordinating and maintaining field placements.
• Carries out administrative duties in supporting university program supervisors, such as communications, contracting, and timecard approvals.
• Provides technical and logistical support for field supervision onboarding and ongoing maintenance processes.
• Provides support to students participating in field placements by responding to inquiries and addressing placement-related questions.
• Provides support in planning Logistics workshops and fieldwork orientations, and hosts info sessions.
• Adheres to the California Commission on Teacher Credentialing and the Board of Behavioral Sciences approved credential program reporting and processing requirements.
• Reviews credential applications, conducts required compliance checks, and determines whether to recommend credentials, certificates, or permits for issuance.
• Evaluates academic qualifications and determines credit to be granted towards credential, certificates, permits, and subject matter competency.
• Processes applications for credentials; rejecting those that do not meet mandated requirements.
• Supports with additional administrative duties related to the review and verification of student files for credential/licensure recommendation in compliance with accrediting agencies.
• Monitors the office email inbox, calendar and phone line as well as greets students and visitors.
• Maintains department confidence and safeguards operations by keeping information confidential; adheres to all safety and housekeeping policies and procedures.
• Contributes to team effort by accomplishing related duties as needed.
• Performs other duties and special projects as assigned or directed.

Qualifications Guidelines:

Any combination equivalent to, but not limited to, the following:

Experience/Training/Education:

Required Qualifications

• Position requires a bachelor’s degree, master’s degree preferred, and a minimum of three (3) years of related experience relevant to the duties and responsibilities of the position.
• One (1) to three (3) years of related experience in a similar position or an equivalent combination thereof. Considerable knowledge of administrative procedures, word processing, spreadsheets and database software programs.
• Basic research skills and knowledge of record keeping.
• Must have exceptional communication, organizational and customer service skills. Ability to interact effectively with on and off-campus contacts; interpret regulations and handle multiple tasks with tight deadlines.
• Successful candidate will competently interact with a culturally and ethnically diverse population of students, faculty and staff.

Knowledge and Skills:

• Knowledge of University, operations, policies, and objectives.
• Knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• Detail-oriented, with experience working with data sets and ensuring data accuracy.
• Excellent verbal and written communication skills.
• Basic knowledge of mathematics.
• Excellent organizational skills, and detail orientated with high accuracy.
• Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast-paced environment with changing priorities.
• Demonstrate a high degree of motivation, tact, and diplomacy.
• Basic knowledge of record keeping and record retention requirements.
• Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint.
• Ability to operate standard office equipment.
• Aptitude to learn new and evolving technology.
• Knowledge of applicable federal and state laws and regulations.
• Understand, interpret, and apply federal and state policies and laws.
• Ability to recommend appropriate courses of action within established guidelines.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
• Ability to exercise independent judgment and initiative.
• Ability to work effectively with confidential information.
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Physical Requirements/Working Conditions:

Working Conditions:

Standard office setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to ensure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.

FOR MORE INFORMATION VISIT

Human Resources (redlands.edu)

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.