At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world.
We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It’s the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins!
The Construction Coordinator is responsible for managing all aspects of maintaining the site construction office and assisting the Project Superintendent with the administrative responsibilities involved in overseeing the construction process.
This is an on-site role located in Shelbyville, IN and is expected to last through September 2027. Responsibilities include:
General administrative duties to support POET Bioprocessing projects. Performs complex and confidential administrative functions including developing, typing and performing written or verbal correspondence. Responds to routine external correspondence.
Attend requested meetings in order to record minutes or represent the company. Prepare agendas, compile, transcribe, and distribute minutes of meetings.
Review and process necessary project submittals, internal documents, contract and bid documents, invoices, and project related correspondences.
Update, organize, and distribute project drawings.
Track delivery statuses of project purchase orders and verify that materials and equipment have been ordered and delivered as needed.
Receive and organize all materials and equipment delivered to the site for the purpose of constructing the project, using a forklift as needed.
Document receipt of all materials and equipment on site, cross-reference with purchase orders to verify accuracy, and distribute delivery receipts.
Track the location and distribution of all materials and equipment on site to contractors.
Coordinate with the Project Superintendent and other team members regarding deliveries, order check-in, organizing warehouse and construction offices, and distribution of materials to contractors.
Coordinate the paperwork necessary for change orders and distribute to the appropriate parties.
Maintain the POET Bioprocessing document management standards and protocol.
Monitor project documentation for compliance to POET Bioprocessing standards. Observed deficiencies will be reported to responsible parties.
Inform Project Managers and Engineers of critical information and retain copies of any documentation and correspondence requiring follow-up.
Organize, stock, and maintain the construction office.
Create and maintain various databases and spreadsheet files as requested by managers.
Assist other departments as requested or assigned.
Foster a culture of safe behavior and environmental compliance at all times.
Maintain a team environment at all times and champion POET in the community.
Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!
High school diploma or equivalent required.
Experience operating a forklift is required.
Ability to coordinate multiple tasks for a large professional team.
Highly professional and assertive. Must communicate precisely and accurately to internal team members, contractors, vendors, etc.
Excellent organizational, time management, and communication skills as well as the ability to embrace change.
Knowledge of the basics of Microsoft Office Suite and the ability of learning new programs.
High level of personal integrity
Interpersonal skills – ability to effectively interact with individuals at all levels within/outside the organization
Demonstrated problem-solving and critical thinking skills
Ability to embrace and promote change
Innovative mindset
Ability to think objectively
Self-awareness in the face of uncertainty
Ability to work in a team environment
Team members will be required to adhere to all safety requirements at all times and in all work environments. You should expect a balance between time spent in the office and at the construction site, which may include some physical labor helping your team members. You may be exposed to high noise levels, moving mechanical parts, dusty conditions, internal and external temperature/weather conditions, and chemicals.
In this role, you’ll be asked to drive a POET vehicle. A motor vehicle record check will be conducted during the pre-employment process.
This role has some physical requirements that our team members will need to be able to perform, such as:
Occasionally lifting weight up to sixty (60) pounds.
Occasionally bending, twisting and turning while lifting weight of less than fifty (50) pounds.
Data entry while seated for greater than one (1) hour.
Walking up to two (2) or more miles per day.
Pushing brooms, shovels, etc.
Working at heights.
Standing for extended periods of time.
Wearing Personal Protective Equipment (PPE).
Using hand and power tools.
At POET, we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. We believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.
A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually
On-site fitness centers or fitness reimbursements
Safety and cold-weather gear reimbursements
POET is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on qualifications, abilities, merit, and other legitimate business factors, without regard to any legally protected characteristic. This policy applies to all aspects of employment, including recruitment, hiring, compensation, benefits, working conditions, promotion, and termination.
POET’s vision is to create a world in sync with nature. As the world’s largest producer of biofuel and a global leader in sustainable bioproducts, POET creates plant-based alternatives to fossil fuels that unleash the regenerative power of agriculture and cultivate opportunities for America’s farm families. Founded in 1987 and headquartered in Sioux Falls, POET operates 34 bioprocessing facilities across eight states and employs more than 2,400 team members. With a suite of bioproducts that includes high-quality animal feed, corn oil, green asphalt rejuvenator, purified alcohol, and renewable CO2, POET nurtures an unceasing commitment to innovation and advances powerful, practical solutions to some of the world’s most pressing challenges. Today, POET holds more than 140 patents worldwide and continues to break new ground in biotechnology, yielding lower-carbon, more efficient renewable energy and bioproducts.
