This position is for individuals who are interested in being considered for Temporary Clerical Register within the Public Defender’s Office. All required duties will be performed within an assigned area of the Public Defender.

Performs a variety of entry-level clerical/administrative duties that may require use of limited independent judgment and skill processing, communicating, creating and/or maintaining various records, files, and information regarding specific departmental functions.

Minimum Qualifications

• Two (2) years of experience in appropriate clerical, bookkeeping, data processing or statistical work; AND

• High school diploma or possess a GED; OR

• One (1) year of appropriate clerical, bookkeeping, data processing, or statistical work; and one (1) year of college study (30 semester hours or 36 quarters) from an accredited college or university.

• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Processes and/or enters pertinent data into the computer or other record format for processing or issuing department specific applications, registrations, permits, licenses, documents, etc.

• Composes letters, memoranda, reports for review and signature. Files and maintains control records. Operates office machines.

• Greets customers and answers questions by telephone or in person concerning departmental policies, procedures and work functions.

• Collects fees and other required monetary charges related to department specific services and processes.

• Maintains and balances cash drawer, if applicable in the processing of applicable fees or other monetary charges; calculates daily revenues received by balancing cash drawers and recording revenue.

• Receives, reviews and processes records, reports and other various documents as required for accuracy and/or conformance with established policies and procedures.

• Mails or issues in person department specific authorized documents or materials as required.

• Obtains data from various sources to prepare and compile standard reports.

• Relieves or assists other clerical employees in assigned work area.

• Performs other related duties as required or directed.

KSAs

• Knowledge of modern office practices, procedures and equipment; skilled at operating office equipment.

• Knowledge of Business English and math.

• Ability to communicate with staff and the public with courtesy and tact.

• Ability to plan, organize and maintain an even flow of work.

• Ability to express ideas clearly, concisely and effectively, verbally and in writing.

• Ability to resolve problematic situations.

• Proficient knowledge in Microsoft Word and Excel or related word processing or spreadsheet software.

Special Requirements

• Must be able to work at multiple locations as required.

• Work may require attendance at meetings and activities on weekends and/or after regular business hours.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and  will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.