Job Description

Department

Crown Advancement Office: Students

About the Department

As one of the first schools of social work in the United States, the Crown Family School of Social Work, Policy, and Practice has shaped the field for more than 100 years. As part of the University of Chicago, the Crown Family School shares the University's core values and distinctive intellectual culture. Crown Family School faculty, staff and students focus on identifying solutions to complex problems through the integration of research, training, and direct community engagement. Guided by an interdisciplinary tradition, Crown Family School scholars conduct innovative research to address interconnected social challenges such as educational inequality, health disparities, crime and violence, poverty, and child and family welfare—working at multiple scales, from individual to policy-level interventions. More than 8,000 Crown Family School graduates in the US and globally hold leadership positions in academia, at nonprofits, and at governmental agencies The Crown Family School is the home of several academic centers. These include the Susan and Richard Kiphart Center for Global Health and Social Development, the Urban Education Institute (UEI), the Center for Health Administration Studies, the Smart Decarceration Project, and the Employment Instability, Family Well-being, and Social Policy Network (EINet). More information may be found here.

Job Information

The Temporary Advancement Assistant collaborates closely with the Advancement Associate to support the operational needs and overall success of the Office of Advancement. This role is responsible for supporting key processes related to data management, donor relations, and program coordination. The position involves following and improving workflows, assisting with program execution, staffing events, and maintaining data integrity. This role offers an opportunity to develop skills for advancement operations, communications, and program support within a multi-functional team.

Responsibilities:

• Update and maintain alumni records and data systems through Phoenix (UChicago Salesforce database).
• Manage gift acknowledgment process and send donor letters on a weekly basis.
• Support the planning and execution of a comprehensive donor stewardship program.
• Monitor and manage the Advancement Office's general email inboxes and LinkedIn Alumni group.
• Follow standardized processes to onboard alumni volunteers.
• Process gift checks.
• Assist in the drafting of communications materials, including newsletters, social media posts, and emails.
• Maintain donor swag inventory.
• Assist with data management and integrity projects.
• Manage project timelines and track deliverables using Asana to ensure key deadlines are met.
• Provide event support, including planning, tracking attendance, surveying attendees, reporting metrics, and staffing the event.
• Complete other tasks as assigned.

Competencies:

• Strong attention to detail.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Self-motivated and ability to work independently.
• Strong collaborative, interpersonal, and customer service skills.
• Strong written and verbal communication skills.
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with intermediate Excel functions is preferred.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

• Associate’s degree required.
• Bachelor's degree preferred.

Experience:

• Experience in fundraising or higher education is preferred.
• Previous customer service experience is preferred.
• Prior experience with Salesforce or a similar CRM database is highly desirable.

Working Conditions and Physical Requirements:

• This is a temporary part-time position.
• Need to sit at a computer for long hours

Required Documents:

• Resume
• Cover Letter
• References

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

24

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$20.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.