Job Description

Position: Administrative Coordinator (Temporary) Office: International Academic Affairs (OIAA) Institution: Ajman University, Ajman, UAE Reports to: Director of International Academic Affairs

Purpose of the role

The Administrative Coordinator provides time-bound administrative and coordination support to OIAA during a period of concentrated activity around partnership renewals and the preparation of international program offerings for the upcoming academic year. The coordinator ensures that partnership documentation is accurate and current, that program data is entered correctly into office systems, and that communication with institutional partners is handled professionally and promptly.

Key responsibilities

• Prepare, verify, and enter details of international programs to be offered in the upcoming academic year into the office's systems and records, including large volumes of initial data entry.
• Support the organisation and renewal of institutional partnership agreements, including tracking expiry dates, renewal status, and required documentation.
• Maintain accurate, well-organised records of partners, agreements, and programs, and flag inconsistencies or gaps for follow-up.
• Draft and manage correspondence with institutional partners, ensuring a professional and consistent tone.
• Assist with compiling and formatting documents, spreadsheets, and reports as required by the office.
• Use AI tools to improve the efficiency and quality of data preparation, drafting, and record management.
• Provide general administrative support to the office as needed during the appointment period.

Required skills and competencies

• Strong attention to detail and a demonstrated commitment to accuracy in data entry and record-keeping.
• Excellent written and verbal communication skills, with the ability to correspond professionally with international institutional partners.
• Competency in the use of AI tools for administrative, drafting, and data tasks, particularly the cleaning and structuring of program data.
• Proficiency in standard office software (word processing, spreadsheets, email, and database or records systems).
• Strong organisational skills and the ability to manage multiple tasks and deadlines independently.
• A high level of motivation, reliability, and efficiency.

Desirable

• Prior experience in a university, international office, or partnerships/administration setting.
• Familiarity with student and academic data systems.
• Comfort working across cultures and time zones.