Job Description

REPORTS TO: Director of Donor Relations and Stewardship

PAY: $24-$26/hour. Hourly compensation for this position is based on relevant education and experience and will be set within the listed range.

STATUS/HOURS: Full time, 2-3 months, minimum 30-40 hours/week. Typically Mon-Fri though schedule may vary according to departmental and Academy needs.

FLSA: Non-Exempt

CLASSIFICATION: Staff

Position Purpose

This is a temporary 2-3 month position. The donor relations’ administrative assistant will mainly assist the staff with updating report tracking databases, coordinating mailings, , preparing acknowledgements and generally keeping the operations running smoothly.

Key Accountabilities

• Supports the administrative work of the donor relations team, including, preparing letters, and works closely with team to continue to deliver impact reports to the endowed fund donors.

• Update scholarship recipient Word docs with recipients’ names
• Upload financial aid match donor letters to donor records and fund files.
• Upload Library stew letters and file in E-fund folders
• Update speaker funds database, especially specific funds
• Organize and file docs in DR folders
• Upload all email and acknowledgement documents to donor records

• Builds content specific email lists as it relates to fund administrator memos
• Research and Update Financial Aid Fund Biographies according to guidelines
• Ensures consistency, communication and collaboration in a complex environment.
• Assists with development and framing of new Fund certificates
• Other duties and responsibilities as assigned.

Direct/Indirect Reports

None

Internal & External Contacts

Frequent contact with PEA administrative and IA offices, department supervisors and IA colleagues.

Position Requirements

Education

• Prefer some college or experience in a fundraising office environment

Experience

• Experience that demonstrates the highest personal levels of uncompromising integrity and honesty.

Skills & Knowledge

• Proven competency with Microsoft Office suite of products: Word, Excel, Outlook, File Explorer, etc.
• Proven administrative skills, , Word Doc merges and other office work related to large mailings
• Demonstrate respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Demonstrated ability to collaborate with teammates and clients by building trust and credibility.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• A strict adherence to confidential policies is required.
• Ability to work independently and handle multiple priorities.
• Proficient in MS Office
• Willingness and ability to learn additional applications as needed.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Additional Requirements

1. Successfully complete a criminal background check (reviewed every 5 years).