Job Description

Temporary Assignment to support Accounts Payable for 90 days

Up to 40 hours per week

Location: Main Office Hermiston, OR (Onsite)

Job Goal:

To support the Finance Team by coordinating accounts payable activities, ensuring the accurate and timely processing of invoices and vendor payments. The position maintains financial records, utilizes budgeting and accounting systems, and collaborates with UMHS staff and vendors to promote effective communication, compliance, and strong business relationships.

Essential Duties and Responsibilities:

· Review invoices, receipts, and supporting documentation to ensure accuracy, completeness, and compliance with organizational policies and funding requirements.

· Process vendor invoices and payments accurately and within established deadlines.

· Verify expenditures and supporting documentation, including petty cash transactions, to ensure compliance with approved spending parameters.

· Process employee travel expense reports and per diem requests in a timely and accurate manner.

· Monitor, reconcile, and maintain agency credit card transactions and supporting documentation.

· Compile, track, and report utility expenditures throughout the grant year to support budgeting and financial planning.

· Manage fund disbursements and review monthly itemized receipts submitted by food service personnel.

· Maintain organized accounts payable records and supporting financial documentation in accordance with agency policies and retention requirements.

· File, distribute, and maintain financial records and materials accurately and within established timelines.

· Assist with month-end, year-end, audit, and reporting activities as assigned.

· Respond to vendor and staff inquiries regarding invoices, payments, and accounts payable transactions in a professional and timely manner.

· Build and maintain positive working relationships with vendors and internal stakeholders to support effective communication and problem resolution.

· Perform other related duties and special projects as assigned.

General Staff Responsibilities:

· Participate in staff meetings, conferences, training sessions and workshops as assigned

· Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency

· Maintain congenial and respectful relations with staff, children, families and community

· Keep current and accurate records and file reports on time

· Maintain confidentiality in regards to staff and family information

· Maintain objectives and professional standards

· Improve self‐skills and education

· Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy

· Be present at work in order to provide consistency of services

· Be a contributory team member in a positive/productive manner

· Demonstrate commitment to mission, values, and policies in the performance of daily duties

· And or any other duties deemed necessary by your supervisor

Education Requirements:

· High School Diploma or equivalent with 5 years’ experience in an office setting or,

· AA degree with at least 2 years’ experience in an office setting

Experience and Skills Requirements:

· Knowledge of benefits processing

· Experience in using Microsoft Office

· Experience in Accounts Payable preferred

· Experience in financial software preferred

· Understanding of general office procedures

· Knowledge of correct grammar and punctuation

Physical Requirements:

The physical demands and work environment described below are representative of those that must be

met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

o Sit for long periods of time with daily use of computer screen;

o Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high‐volume tasks such as bulk mailings, filing projects, etc.;

o Occasional filing is required. This would require the ability to lift files, open filing cabinets and bending as necessary;

o Occasionally required to stand, walk and reach with hands and arms;

o Lift and/or move up to 50 pounds

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment/Conditions:

· Work is normally performed in a typical interior/office work environment.

· Job tasks are performed in close physical proximity to other people

Safety:

Apply safe practices in the performance of duties

o Reporting of unsafe or hazardous working conditions and/or any injury immediately

o Complying with Agency safety standards

o Participate in emergency drills

o Promote a culture of safe environments in the workplace

Organizational Requirements:

· Current enrollment in the Child Care Division’s Central Background Registry

· Current physical examination, drug screen, and TB screen documentation prior to hire

· Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.

· Desire to work with low‐income children and their families

· Communicate effectively with staff, families, children, and the public using the telephone and in face‐to‐face, one‐to‐one, and in group settings

· Fluent in English both verbally and written

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics