Job Description

Arcera is a global life sciences company headquartered in Abu Dhabi, United Arab Emirates. Our purpose is to enable longer and healthier lives while creating sustainable growth. We develop, manufacture, and commercialize a broad range of high-quality innovative and proven medicines in key international markets. With an operational footprint spanning over 90 countries across four continents, and manufacturing sites in eight countries, we offer more than 2,000 medicines across various therapeutic areas worldwide.

This position reporting to the Procurement Head, META, will oversee day-to-day office operations, provide high-level administrative support to senior leadership, and coordinate events and logistics for international visitors.

The position is for a temporary assignment; the duration of employment is 6 months, with the possibility of renewal.

Key Responsibilities

Executive Support

• Provide comprehensive administrative and scheduling support to the Executive Team.
• Manage calendars, arrange meetings (onsite and virtual), and prepare meeting materials and minutes.
• Coordinate complex travel arrangements, including flights, visas, accommodations, and itineraries.
• Handle confidential information with discretion and professionalism.
• Assist with correspondence, document preparation, and presentations.

Office Management

• Oversee daily operations of the office, ensuring it runs smoothly and efficiently.
• Manage office supplies, equipment, maintenance, and vendor relationships.
• Implement and maintain office policies and procedures.
• Liaise with IT and facilities teams for support and coordination.

Events & Hospitality

• Plan and execute internal and external events (e.g., team meetings, workshops, client visits, and company gatherings).
• Coordinate logistics for events, including venues, catering, materials, and guest communications.
• Act as the main point of contact for visitors from abroad—organizing travel, accommodation, welcome packs, and local arrangements.
• Ensure a seamless experience for guests, including airport transfers, schedules, and cultural or social recommendations.

Qualifications & Experience:

• Bachelor’s degree in business administration, or related field (preferred).
• 2–4 years of experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
• Experience organizing events or managing international travel logistics is a strong plus.

This is the opportunity to join a very dynamic organization, where decisions are taken fast and where you can actively participate in shaping our future. If this sounds exciting, we would love to hear more about you!