Job Description

Status

Full-Time

Standard Hours per Week

40

Job Posting Category

Administration

Job Posting Description

The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Key responsibilities

• Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
• Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.
• Prepare travel arrangements, including airline reservations and hotel accommodations.
• Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.
• Maintain and update CVs for Division Chiefs and Vice-Chair.
• Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
• Provide administrative support for leadership meetings, including preparing agendas and minutes.

Minimum qualifications
Education:
High School Diploma or GED
Experience:

• Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
• Excellent Customer Service skills
• Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up to date with advancements in office systems and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality required
• ADDITIONAL INFORMATION: Must demonstrate ability to maintain strict confidentiality on all information retained within Department.

Office/Site Location

Boston

Regular, Temporary, Per Diem

Temporary

Remote Eligibility

Part Remote/Hybrid

Pay Range

$15.00-$63.19 Hourly