Job Description

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The TEMP Facilities General Affair Analyst supports corporate operations for the following: facilities and office administration, accounts payable and invoice processing, purchasing and vendor management, fixed asset management, month-end financial reporting, office operations and administrative support.
Responsibilities
Facilities & Office Operations
- Support daily office and operational needs.
- Coordinate purchases of office supplies and operational materials.
- Manage employee uniform ordering and distribution.
- Vendor & Procurement
- Build and maintain vendor relationships.
- Obtain quotes and process purchase orders.
- Resolve billing discrepancies.
- Ensure vendors are paid on time.
- Verify invoices against purchase orders and receiving documents.
Accounts Payable / Finance
- Process invoices through SAP and electronic document systems.
- Reconcile corporate credit card statements.
- Prepare month-end reports.
- Record accruals.
- Reconcile General Affairs accounts.
- Maintain auditable financial records.
- Conduct facility walks
- Assist with company events
- Assist with asset management
Compensation
$25.00/Hour
Skills & Qualifications
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies Required
• Familiarity with common office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required
• Knowledge of customer service protocols and best practices for effective communication with both internal and external clients Required
• Strong ability to organize and maintain systems for documents, schedules, and office operations Required
• Ability to review documents, forms, and correspondence for accuracy and consistency Required
• Ability to collaborate and build effective working relationships with colleagues, management, and external parties Preferred
Education & Experience
• Associate's Degree Required
• Bachelor's Degree Preferred
• 1 - 2 Years of work experience in General Affairs, Business Management, or Administrative Experience Required
• 2 - 5 Years of work experience in General Affairs, Business Management, or Administrative Experience Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 25 lbs.
• Carry up to 25 lbs.
• Stand/walk
• Ability to work in all climates, with potential exposure to change in temperature
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• The position is based in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
Equal Employment Opportunity
GLOVIS America is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, age, disability, veteran status, or any other protected characteristic.