Job Description

The DeKalb County School District is seeking an experienced and professional Technician I, Records.

Salary Grade/Schedule: Unified 115

Salary Schedules: Click Here

The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.

Title Technician I, Records

Maintains financial and accounting records to provide accurate accounts of department's spending and financial activities; monitors Fleet Services Stockroom Contractor's (NAPA) financial activities for Fleet Services daily.

Essential Functions:

• Maintains all financial and accounting records to provide accurate accounts of the department's spending

and financial activities.

• Monitors, verifies, and separates invoices (by accounts) from Stockroom Contractor (Napa); submits daily

reports to the director; downloads and verifies the accuracy of Napa's monthly statements; prepares and

submits expense summary sheets to Accounts Payable to ensure timely payment.

• Calculates and monitors fuel prices; places fuel orders for DeKalb County School District's (DCSD) fleet;

downloads and verifies the accuracy of fuel invoices; processes and submits invoices to Accounts Payable to

ensure timely payment; calculates the monthly fuel average for the director; maintains files.

• Executes purchase orders for the work unit; orders office supplies; prepares new vendor information sheets,

obtaining W2 and ICA forms when needed; enters staff development information; negotiates pricing for oil

price subscriptions; prepares and processes credit card summary reports.

• Monitors the department's budget and assists the director by providing projections on future budgetary

spending; processes and calculates used oil pick-up for payment to the Georgia Department of Resources.

• Reads and/or makes fuel keys and adds new bus drivers to the database when needed.
• Submits written memos and reimbursement insurance checks to Finance; prepares forms for

reimbursement of damage done to school system property by students.

• Downloads prepaid state tax rates from the Georgia Department of Revenue website and calculates them

into the formula used to determine weekly fuel prices.

• Prepares employee accident reports when needed.
• Performs other duties as assigned.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED equivalent required.
• Minimum of three (3) years of clerical/technical accounting, bookkeeping, purchasing or closely related

experience and demonstration of proficiency necessary to perform the duties for the position.