Job Description

We are looking for a proactive and detail-oriented Technical Coordinator to provide crucial technical coordination support to our Building Regulations Principal Designer team within the Development Consultancy at PRP. This pivotal role ensures smooth day-to-day operations by managing project portolios for clients, supporting the delivery of projects, liaising with clientes/contractors and consultants, preparing fee proposals, raising invioces, coordinating meetings, and providing comprehensive administrative assistance to project managers.

Key Responsibilities

• Draft, proofread and manage professional correspondence, ensuring timely follow-up
• Receive project enquiries and prepare fee proposals
• Manage portfolios of project
• Support our team to deliver projects
• Arrange and attend project meetings
• Draft and distribute meeting agendas, minutes, and supporting documentation under guidance from BRPD team
• Support the drafting and proofreading of correspondence, reports, and presentations.
• Efficiently manage incoming and outgoing communications.
• Maintain digital filing and project-related documentation.
• Assist in managing project setup and programming using PRP’s internal management software (comprehensive training will be provided).
• Perform technical administration tasks, which may include assisting with documentation, appointment administration support, inputting data and maintaining project tracking spreadsheets.
• Support Project Managers in the preparation of contract documentation.
• Manage document control and receipt of information.
• Assist with preparing and formatting documents, reports, and presentations to a high standard.
• Maintain accurate records and filing systems (digital and physical).
• Liaise with internal departments and external stakeholders as needed
• Undertake additional ad hoc tasks as needed to support team objectives

Skills & Experience

• Demonstrable experience in administrative or coordination roles, ideally within a professional services, construction, property, or consultancy environment.
• Ideally familiarity with construction projects and contract processes is beneficial, but not essential.
• Strong organisational and time management skills, with a proven ability to prioritise effectively.
• A high degree of discretion and professionalism when handling confidential information.
• Adaptability, a proactive approach to problem-solving, and effective communication skills.
• Self-motivated and able to work both independently and as part of a collaborative team.
• Strong written and verbal communication skills, with a meticulous attention to detail, grammar, and punctuation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• A-Levels or an equivalent qualification; a relevant qualification in business administration or office/project management is a plus as is a construction industry design qualification, though demonstrable experience is also valuable.

Benefits

Our working environment is always flexible, friendly and enormously supportive, and we do also aim to incorporate a bit of fun in there!

As well as a competitive salary we also offer:

• Excellent development opportunities through our PRP Academy
• Option to join Simply Health scheme to obtain treatment and reclaim medical costs
• £100 towards cost of eye care
• Mental Health Support including counselling
• Hybrid working
• Mentorship scheme
• Coaching & Buddy system
• Enhanced family leave
• 23 days holidays plus bank holidays
• Volunteer days
• Social value opportunities
• Workplace Pension with 4.5% employer contribution
• Permanent health insurance up to 50% of salary
• Support towards payment of exam fees
• Confidential financial advice line
• Season ticket loan
• Cycle to work scheme

Social

• Annual office study trip
• Summer and Christmas parties
• Staff away day
• Football and softball teams
• Monthly drinks

PRP is an equal opportunities employer.

We are a Disability Confident Committed Employer with inclusive and accessible recruitment processes. Please contact us if you need any support in making your application.