Job Description

Technical Administrator / Planning & Design Assistant

Department: Asset Management

Employment Type: Permanent

Location: Guernsey

Reporting To: Team Lead

Description

To provide administrative, technical and project support to the Investment, Planning & Design team and wider Asset Management function. The role is responsible for maintaining accurate records, coordinating project information, managing departmental systems and supporting the delivery of infrastructure development projects.

This role is ideal for a motivated early-career candidate, school leaver, or administrator with an interest in engineering and infrastructure. It offers a structured development pathway into technical and engineering support activities, with opportunities to progress into Technical Assistant, Design Technician or Designer roles over time.

Key Responsibilities

Administration & Coordination

• Manage and monitor departmental work queues and planning tools.
• Maintain project files, documentation and drawing registers.
• Track applications, permissions, approvals and third-party correspondence.
• Coordinate team meetings, prepare agendas and issue minutes and actions.
• Prepare and distribute routine communications and reports.
• Assist with KPI reporting and departmental performance tracking.
• Support administration of departmental systems, processes and procedures.
• Maintain accurate records in accordance with company standards and procedures.

Project & Technical Support

• Support the Planning & Design team in the administration of network development and asset management projects.
• Assist with maintaining asset records, network information and design documentation.
• Support management of engineering drawings and technical records.
• Liaise with internal stakeholders, contractors, suppliers and external organisations to obtain project information.
• Assist with project planning activities, programme updates and reporting.
• Support procurement, document control and project governance activities as required.

Skills, Knowledge & Expertise

Essential

• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Good IT literacy, including Microsoft Office applications.
• Ability to manage multiple tasks and priorities.
• Proactive and self-motivated approach.
• Willingness to learn new systems and ways of working.
• Strong record-keeping and administrative capability.

Desirable

• Experience in an administrative, project support or coordination role.
• Interest in engineering, infrastructure or the utilities sector.
• Experience with document control systems.
• Knowledge of AutoCAD, GIS, mapping systems or technical drawing software.
• Experience working with project or asset management systems.