Job Description

Team Coordinator

AustralianSuper is the largest superannuation fund in Australia – in the top 20 largest funds globally and top 50 asset owners globally.

With more than US $230 billion in current assets under management, and a world-class investment team, AustralianSuper has the appetite and capability to directly invest in large-scale opportunities.

Our New York office is made up of more than 75 colleagues and is expected to grow significantly over the next few years, so when you join, you become a key part of building our culture.

Your new role

Due to our significant growth, we are expanding our investment capabilities in New York, focusing on Infrastructure, Property, Private Debt and Private Equity.

This is a newly created position, that is based on-site at 1251 Avenues of the Americas, with a hybrid work schedule; and will report to the Senior Team Coordinator, who is also based in New York.

Key Responsibilities

• Provide general administrative support to the Team, including diary and email management, travel bookings, expense and invoice processing, meeting coordination, project assistance, and liaison with operational teams to support effective workflow.

• Coordinate meetings, including invitations, agendas, minutes, papers, and logistical arrangements.

• Use initiative and sound judgment to resolve matters promptly and escalate issues where appropriate.

• Support end‑to‑end onboarding and offboarding processes for team members.

• Contribute to projects and other activities as required.

• Build and maintain positive internal and external working relationships to support a collaborative and efficient environment.

• Provide reception coverage in partnership with the New York Corporate Receptionist and the New York Team Coordinator during lunch breaks, vacations, and other leave periods.

• Manage and coordinate onboarding and offboarding checklists, maintain accurate records, and ensure colleagues receive appropriate resources and guidance during transitions.

• Provide ad hoc general office support as needed.

What we’re looking for

Culture is key at AustralianSuper and we are looking for someone who is a team player that enjoys working in a high performing collaborative team.

• Previous senior administrative/executive assistant experience.
• Advanced knowledge of MS Office suite of products, client relationship management systems and expense/travel management systems.
• Excellent interpersonal and communication skills
• Demonstrated high-level organizational skills, and ability to work proactively.
• Demonstrated ability to co-ordinate tasks, set priorities, plan, and operate independently.
• Excellent stakeholder relationship skills, including proven ability to initiate, maintain and manage relationships with peers and managers, with the objective of gaining cooperation and meeting timelines.
• Well-developed written and oral communication skills, including proven experience in dealing with confidential and sensitive issues.
• Ability to develop and maintain rapport across all organizational levels.
• Demonstrated ability to work under pressure, setting and managing multiple conflicting priorities within specified time frames.
• High level of attention to detail.
• Experience in financial services industry is a plus.

Pay transparency notice

The compensation range for this position is $45.00 to $65.00 per hour (this is based on full-time hours, located in New York City).The pay offered may vary depending on job related knowledge, skills, and experience and refers to the amount AustralianSuper is willing to pay at the time of posting.

Life at AustralianSuper

At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined, that’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow, and ultimately to deliver better outcomes for members.

As we collaborate with colleagues across multiple time zones flexibility in work hours are both a requirement and opportunity for this role.

We offer great benefits, including generous 401(K) matching, health insurance and promote a blended working environment in which all roles can flex, and we’re happy to discuss what this looks like for you.

We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know.

What’s next

Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results.

Progress, powered by purpose

All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, ancestry, sex which includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, religious belief, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or other protected basis, all as defined by applicable laws. We are committed to providing equal employment opportunities for all.

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