Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
We are looking for a highly organised, proactive, and enthusiastic Team Assistant to support theUMG Leadershipteam. This is a junior role, working closelywith the EA to provide day-to-day administrative, coordination, and team support across the function.
The successful candidate will gain broad exposure across a global creative business, supporting senior leaders and the wider team with diary coordination, travel, events, presentations, and general team administration.
This role is ideal for someone looking to build a career within the music industry in a fast-paced, collaborative environment.
Key Responsibilities
Team & Diary Support
Provide diary and scheduling support to senior leaders and team members, working closely with the team PAand EA
Assistwith coordinating meetings across multiple time zones
Arrange meeting rooms, virtual links, and hospitality whererequired
Support preparation of agendas and circulate meeting notes and actions
Act as a friendly and professional first point of contact for internal and external stakeholders
Travel & Logistics
Assistwith booking domestic and international travel (flights, accommodation, transport)
Help prepare travel itineraries and supporting documents
Assistvisiting colleagues and international guests withlogistics
Meetings, Communication & Coordination
Take clear notes in meetings whenrequiredand circulate follow-ups
Support preparation of briefing documents and presentation materials
Assistwith weekly team updates and internal communications
Coordinate information flow between Globe, International Marketing, UK labels, and international territories
Presentation & Creative Support
Creation and formatting of PowerPoint decks for internal and external use
Assistwith updating creative and market presentation materials
Maintain shared folders and ensure documents are current and accessible
Events & Team Engagement
Support planning and delivery of team events, market presentations, and internal celebrations
Assistwith guest list management and eventlogistics
Provide on-site support at Abbey Road Studios or other locations whenrequired
Help coordinate team away days, seasonal events, and team engagement initiatives
Administration & Systems
Provide general administrative support acrossthe full team
Assistwith raising POs, processing invoices, and tracking basic finance administration
Support onboarding of new starters (access, systems, inductions)
Maintain team documents, contact lists, and internal trackers
Assistwith office coordination tasks and liaise with property services where needed
Production Support
Provide ad hoc production assistant support on Globe Originals projects whenrequired
Skills & Experience
Essential
Strong organisational skills and attention to detail
Confident using Microsoft Outlook, PowerPoint, Teams, and Zoom
Clear written and verbal communication skills
Ability to manage multiple tasks and prioritise effectively
Professional, approachable, and collaborative manner
Desirable
Interest in music, media, or the creative industries
Experience working in a fast-paced team environment
Experience supporting events or presentations
Personal Attributes
Proactive and eager to learn
Positive, solutions-focused attitude
Calm and adaptable under pressure
Strong teamplayer with a collaborative approach
High levelof reliability and accountability
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Amplify U - Work Experience
Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans.
Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.).
UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.
Find out more at: http://www.universalmusic.com.
View our current career opportunities at: http://www.umusiccareers.com
